Commercial Administrator

September 19, 2024

OCU

Deeside

Due to our continued growth, OCU Group have an opportunity for an experienced Commercial Administrator to join our Commercial Team in Deeside. The purpose of the role is to provide essential administrative support to the commercial department of projects. This role involves assisting with various tasks related to contract management, procurement, financial administration, and documentation control to ensure the smooth operation of construction projects.
Duties and Responsibilities

Assist in the preparation, review, and management of construction contracts, subcontracts, and change orders.
Maintain accurate and up-to-date contract documentation, including contract files, correspondence, and amendments.
Assist in tracking contract milestones, deliverables, and obligations to ensure compliance and mitigate risks.
Support procurement activities, such as soliciting bids, evaluating proposals, and preparing contract documents for suppliers and subcontractors.
Maintain supplier and subcontractor databases, including contact information, qualifications, and performance records.
Coordinate with procurement and logistics teams to ensure timely delivery of materials and equipment to construction sites.
Assist in monitoring project budgets, costs, and expenditures, and maintain accurate records of project-related expenses.
Assist in preparing financial reports, invoices, and payment applications for clients, subcontractors, and suppliers.
Verify and reconcile project-related invoices, purchase orders, and expenses.
Organise and maintain commercial documents and records, ensuring accuracy, completeness, and compliance with regulatory requirements.
Assist in ensuring compliance with relevant regulations, standards, and contractual obligations.
Support audits and assessments by internal and external stakeholders, providing documentation and information as required.
Serve as a point of contact for internal and external stakeholders, providing administrative support and responding to inquiries.
Coordinate meetings, conference calls, and site visits, and prepare meeting agendas, minutes, and other documentation as required.
Assist in distributing project-related communications and updates to stakeholders.

Skills and Experience

Previous experience in an administrative or support role within the construction industry is preferred.
Strong organisational and multitasking skills, with the ability to prioritise tasks and meet deadlines in a fast-paced environment.
Excellent communication, interpersonal, and teamwork skills, with the ability to collaborate effectively with cross-functional teams and external stakeholders.
Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) and document management software.
Attention to detail, accuracy, and confidentiality in handling sensitive commercial information.
Knowledge of construction contracts, procurement processes, and commercial terms and conditions is beneficial.

Company Information:
Established in 1994, OCU Group is one of the fastest growing utility engineering contractors in the UK, with a long successful track record in delivering customer-focused civil engineering solutions.
Working directly with many of the country’s leading blue-chip power, water, telecoms, and rail clients, we are looking for the very best talent to join our growing team.
We pride ourselves on empowering our employees and offering opportunities for them to take control of their own personal development and career progression in a supportive environment.
We believe that being successful is a choice.
We choose to be successful.
We are OCU, ‘One Company United’.

We regret to inform you that this job opportunity is no longer available