Job Opportunities in Thailand


September 19, 2024

WTW

Facilities Services Assistant

RESPONSIBILITIES
Performance Objectives:


Facilities Support:
  • Help to maintain the overall cleanliness and order/organization of the office space
  • Work with building management, office management, Corporate Real Estate and outside vendors to arrange for repairs and maintenance relative to office furnishings, fixtures, equipment and space
  • Support maintenance of local asset inventory listings
  • Support maintenance of up-to-date floor plans and associated documentation
  • Assist with the coordination of workstation moves and other space adjustments to meet business needs
  • Ensure office equipment is properly maintained
  • Support Real Estate & Workplace Solutions activities as necessary
  • IT Liaison support for IT vendors, IT equipment, and local office IT communications as needed
  • Responsible for all new hire set-up; transfers and terminations.
  • Maintain accurate records
  • Support health and safety initiatives
  • Support business continuity and contingency planning
  • Assist with records management

Conference/Meeting Room Setup and Catering:
  • Organize catered meals and provision of special equipment, as required
  • Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms and ensure all meeting room equipment is in tip top condition.

Print, Post and Purchasing Support:


  • Manage post and courier services to ensure timely collection and delivery
  • Oversee stationery supplies and stock levels. Place orders for stationery and general office and kitchen supplies, and maintain proper records
  • Assist with checking and coding of vendor invoices, as required, and monitoring of vendor performance, escalating questions/concerns to the Facilities Services Manager
  • Printer equipment support


REQUIREMENTS
  • Min 2 years’ experience in a professional office environment providing general Facilities Services support
  • Strong interpersonal skills, and the ability to deal professionally with clients, vendors and colleagues on the phone and in person
  • Professional demeanor and appearance
  • Ability to adapt to different people, situations and changing priorities with grace and flexibility as we ll as demonstrating an appropriate sense of urgency
  • Reliable with strong time management skills and punctual
  • Strong organizational skills, with demonstrated ability to multi-task and prioritize
  • effectively
  • A strong focus on detail and accuracy of work
  • Ability to communicate openly and effectively both verbally and in writing in
  • business standard English and in local language as appropriate
  • Proficiency in MS Office Suite
  • May require additional time commitment outside of nor ma l business hours
  • College Certificate/Diploma in relevant field
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