Technical Records Clerk

October 19, 2024

Fly Safair

Johannesburg

FULL TIME

Update the maintenance system and capturing daily ATLR’s flight hours and landings, oil usage and complaints;
Capture work packs when required;
File and scan hard copy paperwork as required;
Assist with maintaining an orderly documents storage area in line with standards, procedures and regulations;
Separate incoming paperwork daily for assigned aircraft;
Identify all discrepancies on ATLRs and missing log pages and communicate with relevant stakeholders to obtain correct records;
Identify and communicate Hour and Cycle differences between the MRO system and ATLR’s;
Update all part changes/ movements on ATLR’s;
Verify and file certificates received;
Notify administrators of new components;
Assist in Updating work orders, ADs, SBs, EOs, STCs, Repairs, etc. into MRO System and file documents;
Distribute documents as requested by departments;
Assist the Component Administrator in ensuring all required component movements are performed by the record clerks vis Technical Log/ ATLR
Liaise with the Component Administrator to ensure that all unserviceable spares are removed and controlled correctly from a Technical Records perspective;
Resolve or escalate records queries and requests;
Maintain knowledge of relevant regulations, policies and guidelines;
Adhere to statutory regulations, organisational standards, policies and procedures;
Report non-compliance and implement corrective actions to ensure compliance.
Analyse Stakeholder needs and identify improvement initiatives;
Maintain positive relationships with internal and external stakeholders to foster meaningful interactions.

Grade 12 or equivalent (Essential);
Certificate/Diploma in administration or related qualification (Advantageous);
7-10 years of experience in records systems and retention in a mid-size organisation (Essential);
Experience working with Aircraft documentation and the requirements thereof (Essential);
Experience working with a technical maintenance system (Advantageous);
Willing to work overtime;
Knowledge and understanding of Microsoft Office suite (Outlook, Excel, Power Point, Word);
Knowledge of aviation records management;
Basic financial awareness.

Personal Attributes:

Professional;
Strong Integrity and ethical;
Compliance driven;
Good stress management;
Assertive;
Detailed orientated;
Immaculate timekeeping;
Able to work independently and in a team;
Communication skills;
Planning and organising skills;
Interpersonal skills.

Application Guideline:

Email applications will not be accepted;
Preference will be given to members of under-represented designated groups;
Should no feedback be provided within two (2) weeks from the closing date, please consider your application as unsuccessful.

Fly Safair reserves the right: