October 18, 2024

Sembcorp Industries

CONTRACT

Technical Administrative Executive

Singapore, Central, Singapore

Department

Operations & Maintenance

Job posted on

Oct 18, 2024

Employment type

Contract

ABOUT SEMBCORP INDUSTRIES
Sembcorp Industries (Sembcorp) is a leading energy and urban solutions provider, led by its purpose to drive energy transition.

Headquartered in Singapore, Sembcorp delivers sustainable solutions to support energy transition and urban development by leveraging its sector expertise and global track record.

Sembcorp has a balanced energy portfolio of 21.2GW, with 14.4GW of gross renewable energy capacity across 10 countries*.

Its urban development projects span over 14,000 hectares across Asia and have generated over 377,000 employment opportunities and attracted close to US$50 billion of investment capital.

Sembcorp is listed on the main board of the Singapore Exchange. It is a constituent stock of FTSE Russell Index, MSCI Singapore Index, Straits Times Index as well as sustainability indices including FTSE4Good Index, i Edge SG ESG indices and several MSCI ESG indices.

For more information, please visit www.sembcorp.com.
Primary Responsibilities:
Meeting/Office Coordination

Coordinate and schedule meetings, training, appointments for executives and staff.
Oversee PPE stock and arrange for replenishment if required.

Administrative Support

Maintain and update filing systems, both electronic and physical.
Input date into systems, generate reports, and track key performance indicators as required.
Raise purchase requisition using in-house system.
Review of Engineering drawings and feedback to relevant stakeholders.

Document Management

Ensure all documents, including policies, procedures, and records, are accurately created, reviewed, approved and archived.
Manage the document control system to maintain the integrity and confidentiality of all documents.
Coordinate the review and approval process for new and revised documents.

Continuous Improvement

Monitor and analyze documentation processes to identify opportunities for enhancement and increased efficiency.
Propose and implement improvements to documentation processes and systems.
Perform 5S management system for documentation in the system.
Process and performs statistical analyses on data sets

Requirements:

Diploma in Business Administration, Information management, or a related field.
Relevant certification (e.g. Certified Document Controller) are a plus.
Relevant and proven experience in administrative work, with a strong understanding of documentation management systems and practices.
Proficiency in document management software and Microsoft Office Suite
Ability to work independently and manage priorities effectively
Proficiency in reading and interpreting engineering drawings and schematics

At Sembcorp, our shared corporate behaviors underpin all the work that we do in building a sustainable future:

Institution-first Mindset – Put the interest of the Group ahead of individual interests.

Collaboration – Deliver through collaborating across markets, businesses and functions.

Accountability – Hold team and self accountable to deliver on our commitments.