Job Opportunities in Singapore


September 18, 2024

National University of Singapore

Singapore

FULL TIME


Senior Executive (Venue Management)

Date: 18 Sep 2024
Location: UNIV ADMIN, Kent Ridge Campus, SG
Company: National University of Singapore
Job Description
  • Manage and maintain good relationships with internal and external hirers for events, conferences, roadshows, seminars, training, etc. ensuring their requirements and expectations are met.
  • Conduct site visits with potential hirers
  • Prepare timely quotations, booking agreements, etc for hirers.
  • Ensure monthly revenue and utilization targets are met
  • Report monthly reports for reporting on revenue, utilization, and hirers’ profile.
  • Liaise with housekeeping and security to ensure all events are conducted smoothly
  • Handle feedback and enquiries
  • Handle internal and external billings and collections promptly.
  • Handle all procurement-related issues such as issuing purchase orders, processing invoices for contractors are processed on a timely basis, etc.
  • Manage event timelines, ensuring that all details, including setup, breakdown, and event flow, are executed efficiently.
  • Conduct post-event evaluations to gather feedback, assess success, and identify opportunities for improvement.
  • Work with the maintenance office to ensure proper upkeep and maintenance of the facilities.
  • Oversee the implementation of health and safety protocols, including emergency preparedness plans for each event.
  • Liaise with the booking system vendor for changes or enhancements of the system
  • Any other related duties as assigned.

Qualifications
  • Degree in related field.
  • At least 3 years of proven experience in event management
  • Excellent communication, partnership, collaboration, and project management skills.
  • Strong time management and multitasking abilities, flexibility, and professional confidence.
  • Ability to effectively handle multiple project requests in a fast-paced environment.
  • Familiarity with CRM and management software including proficiency in MS Office applications.
More Information
Location: Kent Ridge Campus
Organization: University Campus Infrastructure
Department : Campus Life
Employee Referral Eligible: Yes
Job requisition ID : 26387

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