Job Opportunities in Saudi Arabia
September 2, 2024
Hilton
المدينة
FULL TIME
Personal Assistant
Personal Assistant
A Personal Assistant maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system.
What will I be doing?
A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. Specifically, a Personal Assistant to the General Manager will perform the following tasks to the highest standards:
What will I be doing?
A Personal Assistant to the General Manager maintains an efficient and effective Executive Office via the distribution of internal and external mail, independent correspondence and up-to-date registry system. Specifically, a Personal Assistant to the General Manager will perform the following tasks to the highest standards:
- Assist the General Manager in recruitment process of expatriates and coordinate the application of related work visas and permits. Responsible for maintenance of expatriate associates personal files including contract, leave and travel administration to ensure they are kept updated and in strict confidence
- Compile and submit management reports in a timely manner
- Attend and record minutes of meetings (ie. OMM and Excom meetings); oversee the accurate translation of OMM minutes for Party A
- Monitor administration standards to ensure adherence with corporate guidelines
- Responsible for the effective translation and prompt circulation of government documents to ensure stipulations are complied Supervise the day-to-day functions of Secretary; review performance standards of departmental secretaries and recommend or develop/conduct appropriate training/counselling sessions
- Co-ordinate special reservation requests made through the Executive Office
- Complete other duties as assigned
- Minimum 5 years relevant experience (preferably in a medium to large size hotel); 3 of which must be in a similar capacity
- Good understanding of hotel operations, practices and procedures
- Proficient with MS Word, Excel, Power Point and Outlook and office equipment
- Strong communication and human-relation skills
- Degree in Business Administration or equivalent preferred but not required. Additional relevant work experience may substitute for degree
- Certification: Certification in Secretarial/Administration skills
We regret to inform you that this job opportunity is no longer available
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