Job Opportunities in Poland
October 17, 2024
PepsiCo
Kraków
Executive Assistant Senior Associate
Overview:
Location Overview
Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to Pepsi Co employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.
Responsibilities:
Role Overview
Provide proactive, comprehensive EA support to 3-4 ensuring regular and timely interface with the team providing administrative support as required to the teams. Liaising with both internal and external contacts in a professional and courteous manner. Supporting any ad-hoc project work, whilst maintaining a high level of confidentiality and integrity.
Location Overview
Working with inspiring and experienced colleagues, you'll find that the atmosphere in our city-centre office in Kraków is informal and engaging. With drive and ingenuity, our teams deliver vital services to Pepsi Co employees around the world. With an active, get-things-done culture, this is a place where your dynamism and agility will make a difference.
- Meeting Arrangements;
- Reserve conference rooms;
- Book conference calls;
- Set up video conference arrangements;
- Arrange for catering;
- Assist with notifying participants of meeting details;
- Coordinate with host to ensure that all supplies, materials, etc. are in the room;
- Calendar Administration;
- Coordinate calendars;
- Travel & Expense;
- Assist with travel arrangements—book in advance, prepare itinerary, coordinate last minute changes (flights, cars, hotels, team comms);
- Maintain travel profiles;
- Provide recurring review/ entry of expenses;
- Handle passport and visa issues;
- Assist with expense reconciliation (upon request or recurring);
- Knowledge Management;
- Conduct basic, informational searches;
- Research and notify of firm policy, announcements, critical company information, etc;
- Print/distribute news to appropriate parties;
- Update reporting systems;
- Maintain groups/contact list/distribution list;
- Personal Admin;
- Order gifts/flowers for team or life events;
- Order office supplies.
- 1-3 years of professional experience in HR Operations (Personal Assistance environment is preferred) and/or related education;
- Fluent English;
- Demonstrated ability to use initiative, work proactively and adapt quickly to a constantly changing environment;
- Office package knowledge (Excel, Power Point, Outlook);
- Computer literate (knowledge of Windows, Power Point, Excel, Outlook, Internet);
- Technical/functional skills & knowledge of HR tools (e.g. Egencia, Concur, would be beneficial);
- Reliability, autonomy, strong communication skills;
- “Can do” attitude and a willingness for undertaking significant challenges;
- Ability to multi-task and consistently work against the right priorities;
- Capacity to process tasks without supervision;
- Good presentation/layout skills;
- Excellent prioritisation and time management skills;
- Ability to work under pressure in an efficient and courteous manner;
- High level of integrity due to confidential nature of some aspects of the role;
- Excellent communications skills – polite and friendly;
- Tact and diplomacy;
- Patient and flexible;
- Willingness to learn.
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