Job Opportunities in Poland
October 3, 2024
Thomson Reuters
Gdańsk
OTHER
Administrative Assistant
We welcome applications to our full-time vacancies from all citizens who have been granted protection within the territory of the Republic of Poland under the EU Temporary Protection Directive*
ABOUT YOU
Knowledge and Skills
#LI-AB1
What's in it For You?
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:
Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.
We are powered by the talents of 25,000 employees across more than 75 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
Accessibility
As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
Protect yourself from fraudulent job postings click here to know more.
More information about Thomson Reuters can be found on https://thomsonreuters.com.
We welcome applications to our full-time vacancies from all citizens who have been granted protection within the territory of the Republic of Poland under the EU Temporary Protection Directive (subject to proof of status). This is inclusive of:
We have an exciting opportunity for a Team Assistant to join Thomson Reuters in Gdansk, supporting our Executive Teams in Switzerland.
In this role you will be performing a wide range of administrative duties to support multiple senior leaders and their department members.
ABOUT THE ROLE
As Team Assistant your key responsibilities will include:
Organization & Planning
-
Maintain the leaders' calendar, prioritize action items, and arrange video/telepresence and teleconferences.
-
Ensure leaders are consistently updated on any meetings and events they need to attend.
-
Organize the flow of work, prioritize tasks and activities, and ensure that administrative functions are carried out efficiently and effectively.
-
Coordinate and maintain clear communications between the leaders and other internal departments.
-
Regularly meet with leaders to review the status of projects, plan upcoming meetings, and coordinate travel arrangements.
-
Organize meeting logistics, including technology requirements, to ensure smooth execution.
-
Perform other administrative and ad-hoc tasks, such as organizing guest offices, preparing guest badges, coordinating catering, and arranging local ground transportation for visitors.
Travel & Expenses
-
Prepare detailed domestic and international travel itineraries and make travel arrangements, including visa processing.
-
Prepare and process expense reports and manage outside service costs, ensuring compliance with company policies.
Others
-
Communicate effectively with all levels within the organization to ensure smooth operations.
-
Establish and maintain strong business relationships with other administrative professionals to find swift solutions to various challenges.
-
Provide vacation coverage for other assistants, ensuring continuity of administrative support.
ABOUT YOU
To be successful in this role, you will need to meet the following requirements:
Education
-
Completion of high school or secondary education is required. Additional university-level courses or secretarial/business school training is desirable.
Knowledge and Skills
-
Demonstrate excellent prioritization and organization skills to manage multiple tasks effectively.
-
Exhibit a high level of interpersonal skills and professional acumen to interact confidently with various stakeholders.
-
Possess excellent communication skills, with fluency in English being essential.
-
Have a proven ability to collaborate across multiple departments and navigate an enterprise and fast-paced environment.
-
Manage highly confidential information with appropriate discretion and integrity.
-
Interact and coordinate effectively with senior leaders both inside and outside the company, as well as with other internal and external visitors.
-
Demonstrate the ability to manage change and adapt work style and processes according to the dynamic nature of the organization.
-
Show an understanding of cultural differences and their impact on business interactions.
-
Manage multiple tasks in an environment characterized by tight deadlines and high-quality standards.
-
Exhibit a high degree of autonomy and decision-making discretion to handle various responsibilities independently.
-
Be proficient in typing and knowledgeable in computer applications such as Outlook, Excel, Word, Power Point, and Adobe.
-
Be team-spirited and able to collaborate effectively with other assistants.
-
Have previous experience working for senior executives in an international corporate environment, with MS Teams knowledge and experience being preferred.
#LI-AB1
What's in it For You?
You will join our inclusive culture of world-class talent, where we are committed to your personal and professional growth through:
-
Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected
-
Wellbeing: Comprehensive benefit plans; flexible and supportive benefits for work-life balance: two company-wide Mental Health Days Off; work from another location for up to a total of 8 weeks in a year, 4 of those weeks can be out of the country and the remaining in the country, Headspace app subscription; retirement, savings, tuition reimbursement, and employee incentive programs; resources for mental, physical, and financial wellbeing.
-
Culture: Globally recognized and award-winning reputation for equality, diversity and inclusion, flexibility, work-life balance, and more.
-
Learning & Development: Linked In Learning access; internal Talent Marketplace with opportunities to work on projects cross-company; Ten Thousand Coffees Thomson Reuters café networking.
-
Social Impact: Ten employee-driven Business Resource Groups; two paid volunteer days annually; Environmental, Social and Governance (ESG) initiatives for local and global impact.
-
Purpose Driven Work: We have a superpower that we’ve never talked about with as much pride as we should – we are one of the only companies on the planet that helps its customers pursue justice, truth and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we’ve been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world’s most global news services – Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.
We are powered by the talents of 25,000 employees across more than 75 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
Accessibility
As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.
Protect yourself from fraudulent job postings click here to know more.
More information about Thomson Reuters can be found on https://thomsonreuters.com.
We welcome applications to our full-time vacancies from all citizens who have been granted protection within the territory of the Republic of Poland under the EU Temporary Protection Directive (subject to proof of status). This is inclusive of:
- Ukrainian citizens and their family members residing in Ukraine before 24 February 2022
- Third country citizens and stateless persons and their family members with international or equivalent national protection in Ukraine, who had a valid residence permit in Ukraine on 24 February 2022
- Citizens of other third countries who were permanent residents in Ukraine on 24 February 2022 in accordance with Ukrainian regulations and who cannot safely and permanently return to their country
Latest Job Opportunities
Similar Jobs
October 8, 2024
State Street
Administrative Support Specialist, Corporate Secretarial, Senior Associate
Kraków
OTHER
View Details
New Jobs from This Company