DETAILED DUTIES AND RESPONSIBILITIES: Reviews and verifies credit extensions (check acceptance), collections of charge accounts and loaned empties, route expenses. Prepares daily reconciliation of sales with bank deposits and batches route sales transactions (Charge Invoice, Official Receipt, Empties Liquidation Receipt, Debit Memo, Credit Memo, etc). Receives checks and cash remittances from salesmen, collectors, and other parties transacting with the company, a. Ensures that checks received are verified in accordance with check acceptance procedures. · The check is drawn by an authorized check payor. · The check is drawn in favor of the company and the following information are noted at the back thereof: - Name of customer / account number, if any; - Name of salesman and route no.; - Sales invoice or official receipt number; · The check is current and complete in its face - date, drawee name, and amount in words and in figures, drawer signature. · Any check received other than those from authorized check payor’s is properly signed, endorsed, and with approval for encashment by the Plant/Operations Controller / AVP-Finance. · Safe keeps accounts and arrange all Post Dated Checks (PDC's) based in maturity dates and ensures that all PDCs are deposited on due dates. b. Ensures that money received is genuine. b. Prepares deposit slips for all cash and checks received and ensures that these are deposited intact on the next banking day. c. Ensures that undeposited collections or cash in custody are always accounted for, secured, and kept in the company safety vault. e. Ensures that personal money is never commingles with the company funds. 4. Maintains record of salesmen's route shortage. Establishes violation on R.S. policy. · Ensures that RS slip is properly accomplished by SM with attached supporting documents and acknowledge by DSM/ASM/RSM through "undertaking". · Acopy of RS slip (w/ summary) must be forwarded to accounting to be attached on the warehouse reconciliation. · Check if RS beginning and ending balances are reflected on their respective tally and daily RS summary must be posted on the cashier office. d. RS payment must be covered with documents, OR for cash shortage and ELR for empties. Summarize all RS collections and extension attached on the warehouse recon. Hold clearance to salesman with overdue RS or pending / unsettled tally. · Ensures compliance to documentation requirement of RS Policy. · Verifies if all sales invoices (including those cancelled, if any) are properly entered, accomplished, accounted for numerically and attached to Load Tally Settlement Sheet · Verify total of sales and deals reported in RSR (Route Sales Report) matches with gross sales quantity in Daily Sales Reconciliation, accounts for and indicates appropriate correction to variance, if any · Ensures that RSR is complete with name and signature of salesman, load ticket, date and signed by sales clerk and sales cashier. 5. Review of Route Expenses: · Checks propriety of route expenses, ensures that these are duly supported with invoices/ receipts acknowledged by salesman with approval of DSM. · Checks mathematical computation and indicates total amount of route expenses on the SRR. Review of Credit sales, collections, and empties loan transactions. · Review of Sales on Credit: i. Verifies if charge invoice is duly signed by the salesman, and acknowledged by the customer. · Checks if the outlet is a valid credit customer based on an updated credit customer list and / or approved Credit Line Application Form (CLAF). · Verifies if the outlet is included in the "Stop Credit" list, for which no additional extensions should be granted, · Ensures that the Charge Invoice is accomplished completely by the salesman (i.e., as to Account Name, Account Number, cases sold, deals, empties deposit, refund, amount due, etc.) · Sums up the amount of credit sales based on invoice and ensure that same is posted to the appropriate space provided for in the RSR.
Review of Collections:
Ensures that collections are covered with official receipts / ELR properly
accomplished and, more particularly, complete with the following information: · Dealer / Customer Name / Account No., · Invoice No. to which payment is to applied; · Kind I Form of payment; · Salesman / Collector signature. · Inspects salesman / collector's official receipt and ELR booklet and ensures that all OR's (issued and cancelled, if any) are duly accounted for, taking note of numerical cut-off. Summarizing and Reporting Daily Transactions: · Batches documents daily: · Collections based on official receipts & ELR · Sales on credit based on charge invoices. · DM / CM / CSR (Cash Sales Retention) · Route Expenses · Maintains record of salesman RS balances and prepares daily summary. Verifies whether · Route Shortages are supported by Route Shortage Slips noted by the DSM. c. Prepares daily warehouse reconciliation with the following attachment i. Sales summary · Batches OR, ELR, ETCI. PDC received and deposited · RS extension summary · Route expenses summary v. PDC monitoring reports · Deposit slip ADDITIONAL DUTIES AND RESPONSIBILITIES : In charge of payroll distribution. Acts as petty cash custodian, checks petty cash slips for encashment if expenditures are within the policy limit and approved by company officer prior encashment. Ensures that petty cash are replenished on time. Checks CA requests if in accordance to policies and ensures that CA's are liquidated within 15 days otherwise unliquidated CA’s shall be deducted to payroll of concerned employees. Reports to Plant/Operations Controller, Treasury Manager and AVP-Finance on deviations and violations against finance policies. Records and control returned checks of customers. 6' Informs SM / DSM within 24 hours returned checks of customer for collection / stop credit extension and or for further action. Prepares weekly exception report addressed to Plant/Operations Controller copy furnishes Treasury Manager & AVP-Finance, Submits copy of passbook to Finance. Submits copy of Sales Reconciliation. Verifies system error reported by tally clerk and checks feedback IT department. POSITION SPECIFICATIONS Education: Level of Experience:
Graduate of any 4 year business course preferably accounting graduate
With experience in any accounting program. If directly hired as cashier, applicant must pass the tally clerk training period of 3 months
SKILLS REQUIREMENTS
Computer Literate. Customer oriented and able to adapt on a shifting schedule. Must be trustworthy and with good inter relation & good communication skills.
Job Type: Full-time Pay: From Php15,000.00 per month Benefits:
Additional leave
Company Christmas gift
Health insurance
Life insurance
Opportunities for promotion
Pay raise
Schedule:
8 hour shift
Supplemental Pay:
13th month salary
Overtime pay
Ability to commute/relocate:
Iloilo City, Probinsya sang Iloilo: Reliably commute or planning to relocate before starting work (Required)