Job Opportunities in Pakistan
September 13, 2024
AA Exchange Company (Pvt) Ltd
Islamabad
FULL TIME
Manager admin
Key Responsibilities:
1. Office Management:
- Supervise and manage administrative staff to ensure smooth functioning of office operations.
- Oversee office maintenance, safety, and security, ensuring compliance with health and safety standards.
- Manage office supplies, equipment procurement, and asset inventory.
2. Facilities Management:
- Coordinate with external vendors for repairs, maintenance, and other facility-related requirements.
- Oversee workspace allocation, ensuring optimal use of office space.
3. Budgeting and Cost Management:
- Prepare and manage the administration department's budget.
- Monitor and control operational expenses, negotiating with suppliers and vendors for cost-effective solutions.
4. Policy Implementation:
- Develop and enforce administrative policies and procedures.
- Ensure compliance with company policies, government regulations, and industry standards.
5. HR Administration Support:
- Assist HR in employee on-boarding processes, including seating arrangements and equipment provisioning.
- Manage staff attendance records, leave management, and other HR administrative support tasks.
6. Event Coordination:
- Organize and coordinate internal events, meetings, and conferences.
- Ensure administrative support for company events, including logistics, venue bookings, and supplies.
7. Vendor Management:
- Establish and maintain relationships with external service providers.
- Negotiate contracts and manage the quality of service delivered by vendors.
8. Compliance and Risk Management:
- Ensure adherence to local labor laws and safety regulations.
- Implement risk management procedures to safeguard company assets.
9. Communication:
- Act as a point of contact between senior management and staff for administrative matters.
- Liaise with external authorities, including government agencies and local service providers.
10. Reporting
- Prepare regular reports on administrative activities, expenses, and office performance for senior management review.
Skills and Qualifications:
- **Education**: Bachelor’s degree in Business Administration, Management, or a related field. Master’s degree is a plus.
- Experience: 5-7 years of experience in administration or office management, with at least 2 years in a managerial role.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to manage budgets and negotiate with vendors.
- Knowledge of office management software and tools.
- Problem-solving and decision-making capabilities.
Job Type: Full-time
Pay: Rs100,000.00 - Rs120,000.00 per month
1. Office Management:
- Supervise and manage administrative staff to ensure smooth functioning of office operations.
- Oversee office maintenance, safety, and security, ensuring compliance with health and safety standards.
- Manage office supplies, equipment procurement, and asset inventory.
2. Facilities Management:
- Coordinate with external vendors for repairs, maintenance, and other facility-related requirements.
- Oversee workspace allocation, ensuring optimal use of office space.
3. Budgeting and Cost Management:
- Prepare and manage the administration department's budget.
- Monitor and control operational expenses, negotiating with suppliers and vendors for cost-effective solutions.
4. Policy Implementation:
- Develop and enforce administrative policies and procedures.
- Ensure compliance with company policies, government regulations, and industry standards.
5. HR Administration Support:
- Assist HR in employee on-boarding processes, including seating arrangements and equipment provisioning.
- Manage staff attendance records, leave management, and other HR administrative support tasks.
6. Event Coordination:
- Organize and coordinate internal events, meetings, and conferences.
- Ensure administrative support for company events, including logistics, venue bookings, and supplies.
7. Vendor Management:
- Establish and maintain relationships with external service providers.
- Negotiate contracts and manage the quality of service delivered by vendors.
8. Compliance and Risk Management:
- Ensure adherence to local labor laws and safety regulations.
- Implement risk management procedures to safeguard company assets.
9. Communication:
- Act as a point of contact between senior management and staff for administrative matters.
- Liaise with external authorities, including government agencies and local service providers.
10. Reporting
- Prepare regular reports on administrative activities, expenses, and office performance for senior management review.
Skills and Qualifications:
- **Education**: Bachelor’s degree in Business Administration, Management, or a related field. Master’s degree is a plus.
- Experience: 5-7 years of experience in administration or office management, with at least 2 years in a managerial role.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Ability to manage budgets and negotiate with vendors.
- Knowledge of office management software and tools.
- Problem-solving and decision-making capabilities.
Job Type: Full-time
Pay: Rs100,000.00 - Rs120,000.00 per month
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