October 23, 2024

New Zealand Government

Wellington City

OTHER

Executive Assistant

Provide executive level support to a senior leader.
Work alongside a team passionate about making a difference for nature.
Permanent full-time role, Wellington location.

Our vision: Nature is thriving in Aotearoa | Te Oranga o te Ao Tūroa
The Department of Conservation Te Papa Atawhai (DOC) serves to protect and restore nature spaces and species across Aotearoa.
Tangata whenua are inextricably linked to the whenua and te taiao, and we desire a future where whānau, hapū and iwi can thrive in their role as rangatira and kaitiaki.
Tō tātou taiāo. Tō tātou hītori. He tāonga tūturu nō Aotearoa. Maioha rawatia. Poipoia rawatia. Tukua.
Our nature. Our history. It's New Zealand's unique legacy. Enjoy it. Enrich it. Pass it on.

He angitūtanga | About the role
This is an excellent opportunity to provide executive-level support to the Deputy Director-General of Public Affairs (DDG). In this role, you will be a key member of the Public Affairs Group, which has an ambitious work programme aimed at achieving significant conservation outcomes for Aotearoa, New Zealand.
Reporting directly to the DDG of Public Affairs, your focus will be on ensuring they are thoroughly prepared and supported through effective planning and executive assistance. You will bring your outstanding organisational skills, ability to prioritise information flow, and the capability to engage with the right networks to manage and represent priorities effectively. You should be confident, well presented, and comfortable communicating with the wider leadership team to effectively manage time and workflow. A great sense of humour is a plus.
On a daily basis, you will stay two steps ahead, ensuring the DDG is well-prepared and leaving no room for any potential surprises.
Your responsibilities will include:

Ensuring effective running of the office of the DDG
Building strong relationships with the broader Public Affairs Leadership Team and their support staff
Maintaining good systems and process for the Public Affairs Leadership Team
Coordination and administration support including email/diary management, meeting facilitation and travel coordination
Developing presentations and reports as required
Assisting and coordinating the quality assurance of complex and urgent correspondence such as Parliamentary briefs, Ministers reports, Ministerial and OIA requests
Communicating effectively and clearly with internal and external stakeholders with confidence and ease.

Ngā pūkenga me ngā wheako | Skills and experience
You will be recognised as a credible and effective relationship builder, comfortable working with diverse people. With experience in a similar executive support role, you will be adept at working with senior leaders and proactively managing the day-to-day operations for the Deputy Director-General.
To be considered for the role you will demonstrate the following capabilities:

Exceptional time and diary management skills.
Strong relationship management skills with the ability to build and leverage networks.
Experience handling sensitive and confidential information on behalf of the DDG, ensuring privacy requirements are maintained.
Strong expertise in MS Office, especially Teams and Planner, with a commitment to improving skills and learning new applications and processes.
Comfort in engaging and collaborating with iwi and tangata whenua.
A solid understanding of the workings of central government, including the roles of Parliament, Ministers, and public service agencies.

Ngā āhuatanga kei a mātou | What's in it for you?
DOC places importance on developing a culture where everyone can participate, thrive, and grow. We're working towards being an organisation that is diverse, equitable and inclusive by default. You can learn more about what we offer here.

Tono ināianei | Apply now
Apply online with a CV and cover letter that highlights your relevant skills, experience and motivation for joining Te Papa Atawhai. Please note, due to the high volume of applications, we are unable to accept direct or emailed applications.
If you require any accommodations or adjustments throughout the recruitment process, please do let us know.
The salary range for this position is $79,656 - $100,639 with the starting salary of the successful applicant based on their relevant skills and experience.
Eligibility to work in New Zealand is mandatory – this includes holding a valid work visa that covers the whole period of employment.
Due to high volumes, we are not engaging with recruitment agencies for this role.
Rā katinga | Applications close at 11:59 pm on Thursday, 31 October 2024.
Me he pātai anō | For further enquiries, please feel free to contact Aleena Antony, Senior Recruitment Advisor at aantony@doc.govt.nz.
Taupānga | Job reference: DOC/1826252