October 16, 2024

Stonehage Fleming

Luxembourg

FULL TIME

Client Administrator

OVERALL PURPOSE
We are seeking a motivated and detail-oriented Junior Client Administrator to join our team. This position offers a unique opportunity to develop expertise in both corporate governance and client administration within a supportive and collaborative environment. You will play a critical role in ensuring the efficient operation of our clients' corporate structures while gaining valuable experience in a fast-paced international setting.
WORKING RELATIONSHIPS
The incumbent works within the client services area and reports to Head of Client Relationship Management, based in Luxembourg.
Key Responsibilities
PRINCIPAL ELEMENTS AND ACCOUNTABILITIES

Assist in the preparation and organization of board meetings, including drafting agendas, distributing meeting materials, and taking minutes.
Maintain corporate records, including registers of shareholders, directors, and other statutory documents.
Assist in the drafting and review of corporate governance documents, including resolutions, powers of attorney, and other legal documents.
Liaise with notaries, lawyers, auditors, and other third parties as necessary.
Acting as the primary point of contact for day-to-day administrative matters to RM and Corporate Secretarial Team members.
Assist with the incorporation and liquidation of companies, including the preparation of necessary documentation and coordination with relevant authorities.
Handle the opening and administration of bank accounts, including KYC (Know Your Customer) compliance and ongoing due diligence.
Support the Team in maintaining compliance with Luxembourg’s AML (Anti-Money Laundering) regulations.
Responsible for the good standing of the clients’ data into our systems.
Assistance/preparation of fee quotes.

Qualifications And Experience

Bachelor’s degree in Law, Business Administration, or a related field.
Previous experience in a similar role within the financial services industry, preferably in Luxembourg.
Strong understanding of Luxembourg corporate law and regulatory environment.
Excellent organizational and multitasking abilities.
Proficiency in Microsoft Office Suite (Word, Excel, Power Point).

Competencies, Skills And Behaviours