Job Opportunities in Kuwait
October 22, 2024
TwinsWorld General Trading and Contracting Co.
Salmiya
FULL TIME
Construction Department Coordinator (Contracting) Job Description
Construction Department Coordinator (Contracting) Job Description
Key Responsibilities
1. Coordinating Communications with Clients and Project Teams:
Maintain accurate records of all communications, contracts, and related documentation for the construction department.
Track the status of contracts, projects, and deliverables, ensuring that all deadlines are met and appropriate follow-ups are conducted.
Prepare and organize contract documentation and ensure compliance with company policies and industry regulations.
3. Follow-up & Reporting:
Application Question(s):
Key Responsibilities
1. Coordinating Communications with Clients and Project Teams:
- Professionally manage all client communications, ensuring clear and timely responses.
- Serve as the primary point of contact for all needs of the construction department, coordinating effectively with the implementation office and client relations teams.
- Facilitate smooth communication between the construction department and clients, addressing inquiries and directing comments and feedback appropriately.
- Provide regular updates on project statuses, deadlines, and other relevant information to ensure all stakeholders are informed and aligned.
- Accurately direct inquiries to the appropriate departments and provide essential information about the organization’s services to ensure smooth collaboration and efficient workflows.
Maintain accurate records of all communications, contracts, and related documentation for the construction department.
Track the status of contracts, projects, and deliverables, ensuring that all deadlines are met and appropriate follow-ups are conducted.
Prepare and organize contract documentation and ensure compliance with company policies and industry regulations.
3. Follow-up & Reporting:
- Ensure that all client and internal communications are promptly followed up, and issues are resolved in a timely manner.
- Generate regular reports on project progress, communication logs, and any potential delays or risks.
- Provide status updates to the construction department manager and other relevant departments.
- Assist in coordinating project timelines, schedules, and key milestones, ensuring all contracting activities are on track.
- Work closely with project managers, engineers, and foremen to support efficient project execution and contract fulfillment.
- Address any administrative needs related to contracting processes, such as organizing meetings and preparing materials.
- Build and maintain strong relationships with clients, acting as a liaison between them and the construction department.
- Respond to client inquiries and provide necessary information about services, contracts, and project progress.
- Ensure high levels of client satisfaction through timely and accurate communication and resolution of any concerns.
- Take ownership of personal growth and development by proactively seeking opportunities to enhance skills and expertise.
- Stay updated on industry trends, emerging technologies, and best practices in design.
- Perform additional tasks and responsibilities as assigned or instructed by leadership to support the overall goals and mission of the company.
- Bachelor's degree in Business Administration or Management Information Systems from a recognized official university.
- Minimum of two years of experience in the contracting field.
- ICDL certificate is an additional advantage.
- Excellent communication skills in both Arabic and English.
- High proficiency in using the computer and its various programs (Word, Excel, Power Point, database, Outlook).
- Ability to work under pressure and in various conditions.
- Excellent organizational and time management skills.
- Ability to coordinate and arrange contracts.
- Bilingual communication
- Computer proficiency
- Time management
- Organizational skills
- Administrative support
- Customer service
- Multitasking ability
- Team collaboration
- Problem-solving
- Attention to detail
- Adaptability
- Interpersonal skills
Application Question(s):
- What is your monthly salary expectation for the role? (Not providing a response in KD results in automatic rejection)
- coordination (in construction): 2 years (Required)
- English and Arabic (Required)
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