Job Opportunities in Ireland

• The specified purpose of this contract is to cover a maternity leave

Job Purpose

Job Description

• Support in the delivery of the publicity plan
• Support the design of itineraries for media trips, and assist with the coordination of logistics
• Assist in the management and delivery of market budgets, ensuring audit backups are filed, best rates are secured, purchase orders are raised, and expenditure sheets are completed
• Complete monthly credit card and budget reconciliation
• Report regularly on costs and results
• Set up new vendors with procurement
• Source suppliers from time to time, and manage relationships with existing suppliers

• Assist in the management of the budget for the department
• Assist in the drafting of quarterly reports for leadership and programme teams
• Ensure relevant information is uploaded to Fáilte Ireland’s CRM system in a timely manner
• Maintain a database of hosted media
• Provide logistics support for meetings
• Record, produce and distribute minutes of meetings, follow up on actions and record outcomes

• Liaise with programme teams on suggestions and ideas for itineraries
• Co-ordinate arrangements for meetings with external partners, agencies, and providers
• Engage and manage relationships with other third party providers

Person Specification

• A minimum of two years’ experience working in an administrative role
• Experience recording and reporting on spend
• Experience in organising and managing itineraries, events, and/or projects
• Experience dealing with suppliers

• A professional qualification (minimum Level 6 under the QQI Framework) in a related discipline is essential

• Knowledge of the Irish tourism and hospitality industry
• Experience in the PR industry
• Experience dealing with suppliers within the hospitality industry

• Managing Relationships
• Teamwork
• Planning and managing work
• Communicating effectively

Vacancy ID :

003122

Close Date :

30-Sep-2024