Job Opportunities in Ireland

Group Reception and Accounts Administrator
The Reception and Accounts Administrator is responsible for the smooth operation of the front desk, while also supporting the accounts payable (AP) function. This role combines reception duties with accounts administrative tasks, including invoice processing, creditor management, and systems reconciliations. The position requires a proactive and organised individual who can manage multiple responsibilities, from greeting visitors to ensuring accurate financial records.
Key Responsibilities:
Reception Duties:

• Answer, filter, and direct incoming telephone calls to the appropriate departments
• Meet and greet visitors, ensuring they are signed in and out, and manage boardroom bookings
• Monitor the gate to control access to the premises
• Managing internal & external post and arranging couriers as required
• Book accommodation, catering etc as required
• Order and manage PPE & stationery for all sites
• File quality checks, cleaning & production forms from yard
• Perform other ad hoc administrative duties as required

Accounts Payable & Financial Administration:

• Daily sorting, coding, and matching of invoices for processing
• Issue POs and manage delivery docket returns
• Handle daily filing, scanning, and maintaining paperwork
• Review and verify invoices to ensure accuracy before processing
• Perform regular reconciliations on creditor accounts
• Prepare and report on daily transactions and manage month-end reporting
• Prepare weekly and monthly creditor payment lists and maintain creditor files
• Liaise with creditors to resolve queries and manage payment schedules
• Work with other departments like Purchasing, IT, and Facilities when issues arise affecting the Accounts Payable function
• Assist with IT and system development projects related to accounts payable
• Other ad hoc administrative duties

Skills and Experience

• 2+ years’ experience in a busy accounts payable function
• Suitable Finance/ Business Third Level Qualification desirable, but not essential
• Working towards Accounts Technician an advantage
• Proven ability to work under pressure and multi-task with strong attention to detail and meet deadlines
• Excellent IT skills and experience with Sage and Microsoft Office
• Excellent communication skills, both written and verbal, ability to get on with people essential
• Excellent administrative and organisational skills

Interested applicants should submit their CV and a cover letter outlining their relevant experience and qualifications to hr@cjs.ie. Closing date, Friday 13th September 2024.
Job Types: Full-time, Permanent
Pay: From €26,000.00 per year
Work Location: In person
Application deadline: 13/09/2024