August 16, 2024

Nua Healthcare

Port Laoise

OTHER

Data Retention Project Administrator

Job Summary

Nua Healthcare Services (Nua) is one of Ireland’s leading Private Healthcare Providers, specialising in Residential and Supported Living Services, to both Children and Adults with a range of complex support needs.
We are seeking applications from energetic and enthusiastic individuals to join our team for the above positions. The successful candidate will be afforded all necessary training and development in line with the role. Candidates must be highly motivated and creative, with a passion for engaging with Service Users on a daily basis. Candidates will contribute to enriching the lives of our Service Users.

Job Objectives

The Role of a Data Retention Project Administrator is a fixed term 6 month contract supporting the Data Protection office. The candidate will contribute to the smooth running of a project upgrading the departments digital storage of data.
This will include the following on a day-to-day basis:

Live our Mission, Vision & Values
Ensuring documentation has been named, uploaded, and filed correctly in Share Point.
Maintaining documentation in Share Point e.g. site, library, folder.
File documents in physical and electronic copies.
Restructure existing files to current naming convention.
Implement GDPR policies.
Retrieve files as requested by employers.
Manage the flow of documentation.
Implementing and tracking of documentation.
Destruction of all superseded and obsolete copies of documents.
Tracking and reporting to relevant managers documentation which requires update.
Numbering and labelling documents for identification and reference.
Scanning, copying, and distributing documents to Management.
Tracking documents to maintain confidentiality.
File documents in physical and digital records and ensure appropriate storage.
Review and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
Maintain confidentiality around sensitive documentation.
Prepare ad-hoc reports on documentation when required.
The Data Retention Project Administrator will work in accordance with Data Protection Act 2018 and General Data Protection Regulation (GDPR), supporting Nua’s Data Protection framework, processes and requirements.
Work closely with Nua’s Data Protection Officer to assist Nua in maintaining a Privacy by Design Culture and data retention in the Company and support Nua with regard to administration of its Data Protection Framework.
Support data protection related initiatives under the direction of the Data Protection Officer.
Review and classify paper files in line with Nua’s Data Retention Policy
Prepare statistical reports on data protection activities including quality assurance for underlying historical data.
Any other duties that may be requested from time to time.

Skills Requirement

Knowledge:

Knowledge of standards and legislation relevant to the area.

Experience:

Previous experience in office based role is preferable.

Skills:

Strong technical and organisational skills with the ability to meet strict deadlines.
Ability to develop relationships with existing stakeholders (internal and external).
Flexibility to meet changes in work requirements.
Strong interpersonal skills, drive and enthusiasm are a pre-requisite for this role.
Proficient in use of Microsoft Office packages - excel, word and powerpoint is essential.
Ability to effectively and concisely communicate with team members, management, and other key business relationships.

Benefits