Job Opportunities in India
October 14, 2024
OZ OUTSOURCING PVT LTD
FULL TIME
Operations Admin
About the Role
We are seeking a detail-oriented and highly organized Administrative Assistant to join our transport operations team. This role plays a crucial part in ensuring the smooth flow of documentation and communication between drivers, the operations team, and customers. The successful candidate will focus on collecting, verifying, and processing Proof of Delivery (POD) documents and other load-related paperwork while ensuring compliance with regulations and the accuracy of records. This position requires strong attention to detail, multitasking ability, and excellent communication skills in a fast-paced environment.
Key Responsibilities:
Pay: ₹9,902.64 - ₹29,702.35 per month
Benefits:
We are seeking a detail-oriented and highly organized Administrative Assistant to join our transport operations team. This role plays a crucial part in ensuring the smooth flow of documentation and communication between drivers, the operations team, and customers. The successful candidate will focus on collecting, verifying, and processing Proof of Delivery (POD) documents and other load-related paperwork while ensuring compliance with regulations and the accuracy of records. This position requires strong attention to detail, multitasking ability, and excellent communication skills in a fast-paced environment.
Key Responsibilities:
- Document Processing: Prepare, verify, and process load-related documents, including proformas, invoices, and purchase orders.
- POD Management: Collect and verify Proof of Delivery (POD) documents, ensuring they are received within required timeframes.
- Check POD details for accuracy, including delivery dates, signatures, addresses, and any discrepancies or damages.
- Follow up with drivers and operations personnel to ensure timely submission of PODs.
- Investigate and resolve any issues with PODs, escalating unresolved matters to management or relevant teams as needed.
- Compliance & Accuracy: Ensure all documentation is accurate, complete, and in compliance with relevant regulations.
- Job Creation & Reporting: Create jobs as per load movements on client software and send daily equipment allocations and reports to customers.
- Communication: Work closely with the accounts and operations teams to ensure all necessary documents are available for invoicing and compliance purposes.
- Coordination: Collaborate with the operations team to ensure that all load-related documentation is processed efficiently and in a timely manner.
- Data Entry & Record Keeping: Accurately enter data into systems and maintain well-organized records for quick access when needed.
- Proven experience in an administrative role, preferably within the transport or logistics industry.
- Strong attention to detail with the ability to work accurately in a fast-paced environment.
- Excellent organizational skills with the ability to multitask and prioritize workload effectively.
- Strong communication skills, both written and verbal.
- Proficient in using software for data entry and job creation (experience with transport management or client-specific software is a plus).
- Ability to work independently and as part of a team.
- Ability to start early shifts, with flexibility as needed.
Pay: ₹9,902.64 - ₹29,702.35 per month
Benefits:
- Flexible schedule
- Leave encashment
- Provident Fund
- Day shift
- Monday to Friday
- Rotational shift
- Bachelor's (Preferred)
- total work: 1 year (Preferred)
- Hindi (Preferred)
- English (Preferred)
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