Job Opportunities in India
August 9, 2024
IIFD-Indian Institute of Fashion & Design
FULL TIME
Office Coordinator
Job Overview:
The Office Coordinator is responsible for ensuring the smooth operation of daily office activities, maintaining an organized and efficient work environment, and providing administrative support to the team. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
Pay: ₹9,353.62 - ₹23,130.16 per month
Schedule:
The Office Coordinator is responsible for ensuring the smooth operation of daily office activities, maintaining an organized and efficient work environment, and providing administrative support to the team. This role requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment.
Key Responsibilities:
- Office Management:
- Manage the day-to-day operations of the office, including overseeing office supplies, equipment maintenance, and facility management.
- Coordinate and schedule meetings, appointments, and events, ensuring that all logistical aspects are handled efficiently.
- Serve as the primary point of contact for office-related inquiries and issues.
- Administrative Support:
- Assist with document preparation, data entry, and file management, ensuring that all records are up-to-date and accurately maintained.
- Support senior management with administrative tasks such as travel arrangements, expense reports, and calendar management.
- Handle incoming and outgoing communications, including phone calls, emails, and mail.
- Coordination and Communication:
- Act as a liaison between different departments, ensuring clear communication and coordination of tasks.
- Facilitate the onboarding process for new employees, including preparing workspaces and coordinating orientation schedules.
- Assist in organizing and coordinating office events, meetings, and team activities.
- Financial Support:
- Manage office budgets and expenditures, including processing invoices and maintaining records of transactions.
- Coordinate with the finance department to ensure timely payments and resolve any billing discrepancies.
- Compliance and Safety:
- Ensure that the office complies with all relevant health and safety regulations.
- Maintain confidentiality of sensitive information and documents in accordance with company policies.
- Education: Bachelor’s degree in Business Administration, Office Management, or a related field (preferred but not required).
- Experience: Minimum of 2-3 years of experience in office administration, coordination, or a similar role.
- Skills:
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Power Point) and other office management software.
- Ability to work independently and as part of a team.
- High level of attention to detail and problem-solving skills.
Pay: ₹9,353.62 - ₹23,130.16 per month
Schedule:
- Morning shift
- total work: 1 year (Preferred)
- English (Preferred)
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