Job Opportunities in India
October 16, 2024
Alex Agape Foundation
Kollam
FULL TIME & OTHER
Administrative Assistant
JOB DESCRIPTION
POSITION: Administrative Assistant
Work Days - 6 Days work week in office.
Timings: 9:30am to 5:30pm with Chai and Lunch Break
REPORTING TO: CEO and Executive Board
ORGANIZATION
Alex Agape Foundation (AAF), Registered in 2017 as a Public Charitable Trust in Kerala, India, our primary objective is, to care for orphaned, abandoned, abused, and underprivileged women and children.
Administrative Assistant
*The home staff is all female, therefore a female Administrative Assistant is desired.
Role Overview:
As the Administrative Assistant, you will play a pivotal role in ensuring the smooth and efficient operation of the institution. You will provide comprehensive administrative support to the CEO, manage staff, and contribute to strategic initiatives.
Key Responsibilities:
Reporting directly to the Manager and Executive Board, you will play a critical role in helping the organization achieve its mission and goals.
Job Types: Full-time, Permanent
Pay: ₹13,500.00 - ₹25,000.00 per month
Benefits:
Expected Start Date: 01/11/2024
POSITION: Administrative Assistant
Work Days - 6 Days work week in office.
Timings: 9:30am to 5:30pm with Chai and Lunch Break
REPORTING TO: CEO and Executive Board
ORGANIZATION
Alex Agape Foundation (AAF), Registered in 2017 as a Public Charitable Trust in Kerala, India, our primary objective is, to care for orphaned, abandoned, abused, and underprivileged women and children.
Administrative Assistant
*The home staff is all female, therefore a female Administrative Assistant is desired.
Role Overview:
As the Administrative Assistant, you will play a pivotal role in ensuring the smooth and efficient operation of the institution. You will provide comprehensive administrative support to the CEO, manage staff, and contribute to strategic initiatives.
Key Responsibilities:
- Administrative Support:
- Manage the CEO's calendar, schedule appointments, and coordinate travel arrangements.
- Prepare and draft correspondence, reports, and presentations.
- Handle incoming and outgoing calls, emails, and mail.
- Maintain and organize files, records, and databases.
- Assist with the preparation of budgets and financial reports.
- Proficiency in Microsoft Word, Excel, and Power Point is essential.
- Staff Management:
- Assist the CEO in managing staff, including recruitment, onboarding, training, and performance evaluations.
- Implement and enforce policies and procedures to ensure efficient operations.
- Coordinate staff meetings and team-building activities.
- Translation Services:
- Serve as the primary translator between the CEO and staff members who speak Malayalam.
- Ensure accurate and timely communication between the CEO and all stakeholders.
- Marketing, Fundraising, and Donor Relations:
- Collaborate with the CWO on marketing initiatives to promote the institution's programs and services.
- Assist in fundraising efforts by researching potential donors and preparing grant proposals.
- Manage donor relationships and maintain donor records.
- Project Management:
- Support the CEO in planning and executing projects that align with the institution's goals and objectives.
- Coordinate with relevant teams and stakeholders to ensure project success.
- Bachelor's degree or equivalent experience.
- Proven experience as an Administrative Assistant or in a similar administrative role.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite.
- Fluency in English and Malayalam.
- Ability to work independently and as part of a team.
- Solid time management abilities.
- Experience in non-profit or educational institutions.
Reporting directly to the Manager and Executive Board, you will play a critical role in helping the organization achieve its mission and goals.
Job Types: Full-time, Permanent
Pay: ₹13,500.00 - ₹25,000.00 per month
Benefits:
- Food provided
- Health insurance
- Performance bonus
- Higher Secondary(12th Pass) (Required)
- Total work: 3 years (Required)
- Administrative: 2 years (Required)
- Public Relations: 1 year (Required)
- English, Malayalam (Required)
- Kollam, Kerala (Required)
Expected Start Date: 01/11/2024
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