Executive Assistant

August 16, 2024

National Instruments

Debrecen

OTHER

Responsibilities

Personal Assistance to NIH Managing Director

Calendar Management

Organizing Business Travels

Prepare Expense Reports, Requisitions, etc.

Manage external appearances (associations, industry events, media)

Navigate competing priorities, highlight potential risks and propose preventative actions

Operations

Ensure compliant daily operations and provide administrative support to site

Point of contact for coordination of site scale initiatives (IRG’s), events, activities

Liaise with HRBP to ensure HR activities are rolled out and completed according to timeline

Prep material for operational reviews and coordinate content contributors

Manage the involvement of the NIH Managing Director in site scale initiatives (IRG’s), events, activities

Administrative support to NIH Site Management Team and NIH MFG Site Leadership

Support the Talent Acquisition process for assistants/site operations managers at NIH

Representation

Supporting NIH appearances and events (social and press)

Hosting External and Internal Visitors

Facilitating cross functional alignment and creation of complex agendas with focus on efficiency and site representation

Organize business dinners, events

Managing connections with external partners incl. government and industry relations (Represent NI in DBSC Roundtable)

Communication

Promote and contribute to sharing local and corporate messages at NIH

Prep and review local messages

Drive and manage visibility of and communications from NIH Managing Director

Contribute to social media content creation and site visibility

Actively seek employee feedback and initiate actions in response to that

Development

Organize all NIH leadership meetings both in person and on virtual platforms from coordinating the prep process, speakers, content creation and all communication pre and post event

Lead the Assistant Community at NIH and facilitate cross-functional alignment within NIH

Lead projects and contribute to Site Strategy initiatives with focus on leadership development and employee engagement

Connecting the local admin community with the global and EMR admin community

Constantly improving visitor experience in line with safety and other local policies

Drive initiatives and events locally (Ambassador Program, Social) supporting site representation and employee engagement

Key Competencies

Communication

Planning & Organizing

Operational Decision Making

Building Partnerships

Stakeholder management

Influence without authorit

Experience & Requirements

Strong organizational, planning and project management skills

Strong problem solving, analytical and critical thinking skills.

Capable of leading/facilitating complex discussions/decisions

Solid communication & presentation skills

What we offer?

Hybrid work mode
Professional development
International working area, good team spirit
Opportunities to maintain health (use of corporate gym, weekly fruit day, farmers market, medical screening - when we are working on site)
Cafeteria including multiple selectable options
Supportive atmosphere, team buildings and other company events
NI discounts (e.g.: gyms, book stores, restaurants)
Yearly Appreciation week, including fun, educational and health-related programs