Job Opportunities in Greece


September 19, 2024

Stephenson Harwood LLC

Πειραιάς

OTHER


Office Administrator

What we will offer:
We will offer you a place where you can be yourself and where there are no limits on what you can achieve. With us, you can take ownership of your career and have honest conversations throughout. You would join an ambitious firm with a clear strategy for profitable growth where you can get early responsibility and early involvement in growing the business. Here you can expect a competitive and fair reward as well as recognition based on all round performance. This forms part of our internal promise to you, The Deal, between the firm and its employees.
Main Responsibilities:
  • Proactively managing, controlling and having a full understanding of fee earner diaries using discretion and business knowledge to prioritise commitments. This will include extensive arrangements of appointments, conferences and meetings across different time zones and offices, using different processes and IT infrastructure (videoconferencing, tele-conferencing, client office software etc.).
  • Liaising regularly with fee earners to identify work commitments, prioritising workloads accordingly.
  • Prepare for all meetings, including preparation of all pre-reading documentation (if appropriate), follow up and coordinate all meeting actions, ensure they are properly recorded and dealt with, including any necessary follow-up communications.
  • Coordinate and assist with global visitors.
  • Coordinating the opening of new client matters
  • Working within the Administration team to provide assistance to lawyers in the group - Arrange photocopying, printing, scanning, organising post and couriers, etc
  • Travel management, booking transport, hotels, client meetings and producing detailed itineraries.
  • Coordinating business development and client liaison initiatives for fee earners
  • Support lawyers in marketing activities including research and obtaining client information and data, as well as involvement in preparation of pitches and presentations
  • Dealing professionally and promptly with client calls and communications, including calls diverted to the team
  • Liaising with out IT department to identify and resolve basic issues
  • Upgrading, installing and configuring new hardware and software to meet company objectives.

Attributes/Skills Required:
  • At least three years of high-level administrative or personal assistant/secretary experience
  • Experience in Law Firm or legal department will be considered as a pus
  • Excellent knowledge of Outlook, Word, Power Point and Excel.
  • A thorough understanding of working in a professional, service driven environment and stakeholder/client/business confidentiality
  • Confident and professional manner with the ability to build strong relationship with fee earners and clients
  • Excellent communication skills n both English and Greek and the ability to interact at all levels
  • Collaborative and supportive of the business and its initiatives
  • Strong organisational skills and excellent attention to detail
  • Ability to remain proactive and flexible at all times
  • Reliable, hardworking, work to tight deadlines and have the ability to remain calm when under pressure
  • Anticipate and identify potential problems and provide innovative solutions
  • A strong team player

This job description is indicative only and does not represent an exhaustive list of responsibilities. The firm reserves the right to alter or change the responsibilities at any time, in line with the firm's strategy and business needs.

We are an equal opportunity employer, committed to having a diverse workforce. We do not discriminate on the basis of age, sex, race, disability, sexual orientation, culture or any other protected characteristics. We aim to create a culture where everyone can be themselves and is valued for their strengths and unique perspectives
About the Firm:
With 8 offices worldwide and with our headquarters based in London, Stephenson Harwood is a law firm where our people are committed to achieving the goals of our clients - listed and private companies, institutions, and individuals across the globe. Our mix of expertise and culture results in a combination of deep local insight and the capability to provide a seamless international service.

Our experience encompasses corporate, commercial litigation and arbitration, employment, pensions and private wealth, finance, marine and international trade, and real estate and projects.

We assemble teams of bright thinkers to match our clients' needs and give the right advice from the right person at the right time. Dedicating the highest calibre of legal talent to overcome the most complex issues, we deliver pragmatic, expert advice that is set squarely in the real world.

We understand the power of diversity in delivering that high calibre advice to our clients. We want to attract diverse talent and we particularly encourage applications from underrepresented demographics.

Our values:

Individuality - We encourage creativity and develop talent
Commitment - To be the best and deliver the highest standard
Teamwork - We work together to build close, long-term relationships
Straight talking - We say what we mean and do what we say

These values express the personality of the individuals within our firm. They are the behaviours we encourage in our people and the standards which inform our decisions and actions.

Our vision into 2026
To be a successful firm where talented people work together in an entrepreneurial environment, building long term client relationships.

This vision is about who we want to be, as well as who we are. It is as much about our values as about our character – the attributes we want to see from all of our people. It also reflects the importance of remaining independent - a clear sign that we are confident in our own future.

That's how we unlock our entrepreneurial spirit, advising our clients with top performing teams.
A key part of the 2026 strategy is to focus on five core sectors: decarbonisation, life sciences, private capital & funds, technology, and transportation & trade. These have been identified as crucial in the drive for accelerated profitable growth.

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