Exec Assistant, Business Service Center

October 5, 2024

Edwards Lifesciences

OTHER

Make a meaningful difference to patients around the world. Our Executive Administration team is a crucial part of Edwards. By joining this team, you’ll support our leadership with their daily needs so they can seamlessly make decisions that impact the patients we serve. Whether you are coordinating key meetings and events, supporting with the onboarding of new team members, or ensuring the teams you support have what they need to be successful, your work will be highly valued.

How´ll make an impact:

Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management
Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule
Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests
Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction
Plan and execute meetings and events with some supervision
Use all computer programs relevant to the position to support development of correspondence, presentations, such as tracking and charting metrics data, and to perform data entry and report generation in support of a department, significant organizational group, or executive level management
Assist in semi-routine and non-routine administrative projects/tasks
Other incidental duties

What you´ll need (Required):
H.S. Diploma or equivalent and 6 years of experience directly related experience including executive administrative support Required.

What you´ll need:

Excellent written and verbal communication skills and interpersonal relationship skills
Strong English skills.
Advanced proficiency in Microsoft Office Suite, including Word, Excel, and Power Point
Advanced problem-solving skills
Ability to manage complex travel arrangements, in keeping with overall time commitments and in support of optimizing time management
Completes tasks in resourceful and effective ways
Ability to manage internal and external confidential information with utmost discretion
Works autonomously within established procedures and practices
Ability to build and maintain strong relationships across the organization to influence and achieve objectives
Ability to work in a fast paced, dynamic work environment
Strict attention to detail
Contacts are across the organization and at all organizational levels, including external contacts that may be at high levels