Administrative Operations Manager

September 9, 2024

Ace Homes TN LLC

San José

FULL TIME

About Us:
We are a dynamic real estate investment company that purchases homes for resale or rental purposes. At our core, we value faith, commitment, growth, and integrity. Our team thrives on a strong cultural foundation where every member is a driver of excellence. We live by our motto: "Winning is a Habit", and we encourage each team member to live "Above the Line" in all aspects of their work. If you're looking to be part of a motivated, high-performing team that values personal and professional growth, you’ll fit right in.
Job Overview:
We are looking for a Administrative Operations Manager to join our fully remote team. In this role, you will take ownership of a variety of administrative tasks and help streamline operations. We need someone who is a self-starter, highly organized, detail-oriented, and thrives in a fast-paced environment. This role is critical in ensuring smooth day-to-day operations.
Key Responsibilities:

Data Entry: Maintain and update various systems, spreadsheets, and CRMs.
Create SOPs: Develop and document standard operating procedures.
Manage Daily Operations: Oversee daily tasks to keep the team and processes running smoothly.
Communication: Send emails, answer phone calls, and handle correspondence.
Contractor Management: Find, vet, and communicate with contractors.
CRM Management: Input and manage data in our CRM systems.
Spreadsheet Management: Create and maintain spreadsheets for tracking and reporting purposes.
Handle Miscellaneous Tasks: Assist with any ad-hoc tasks that arise in the day-to-day business.

Required Skills/Experience:

Proficiency in Google Suite (Docs, Sheets, Drive, etc.).
Ability to learn new systems quickly and adapt to changes.
Strong organizational skills and an eye for detail.
Experience with CRM systems (preferred, but not required).
Excellent communication skills in English (both written and verbal).

Work Hours & Availability:

Full-time position: 9 AM - 6 PM EST.
Fully remote but must have reliable access to a computer and high-speed internet.

Salary & Benefits:

$1,000/month base salary.
Paid time off (PTO) and company-observed holidays.

Personality Traits:

Driver Personality: You are proactive, ambitious, and don’t wait for tasks—you seek them out.
Comfort with Chaos: Ability to thrive in a dynamic, fast-paced environment and create order from it.
Attention to Detail: Precision and care in every task, ensuring no detail is overlooked.
Sense of Urgency: Ability to prioritize and complete tasks with a strong sense of urgency and focus.

Why Join Us?

Be part of a tight-knit team that values personal and professional growth.
Work in a company that values its people and lives by strong core values.
Enjoy a fully remote role with flexibility and opportunities to contribute to an ever-growing company.