Executive Assistant / Chief of Staff

September 12, 2024

AVS

Cali

FULL TIME & OTHER

Position: Virtual Executive Assistant / Chief of Staff
AVS is on the lookout for an experienced, versatile Virtual Assistant to provide comprehensive executive-level support to our mission-driven organization. This is a unique opportunity to be a critical partner to our VP of Finance and Special Projects, enhancing our operational effectiveness and contributing to our success.Key Responsibilities:

Provide executive-level administrative support, including scheduling, correspondence, and project management.
Manage internal and external communications effectively, acting as a true representative of the CEO and ensuring professionalism in all engagements.
Handle financial tasks using Quick Books Enterprise, including understanding and processing financial transactions for small businesses.
Take ownership of special projects, identifying needs, developing strategies, and executing tasks independently or by collaborating with other professionals as needed (e.g., web designers).
Demonstrate a proactive approach to tasks, taking initiative and working independently without needing constant guidance.
Leverage expertise in digital marketing to assist with projects and strategies relevant to our industry.

Qualifications:

Proven experience as an Executive Assistant, Virtual Assistant, or Chief of Staff in a fast-paced environment.
Exceptional communication skills, both written and verbal. (Spanish and English)
Strong proficiency in Quick Books Enterprise and a solid understanding of small business finance.
Demonstrated ability to manage multiple special projects from inception to completion, requiring problem-solving and strategic thinking skills.
A go-getter attitude, with a track record of taking initiative and driving results.
Familiarity with digital marketing strategies and tools.

**Interested candidates are invited to submit their resume and a cover letter detailing their relevant experience and why they would be a great fit for this role.
Job Types: Full-time, Permanent
Application Question(s):

Do you have experience in Digital Marketing?
Do you have experience with ¨Quick Books Enterprise¨ in particular and has a good understanding of finance and transactions for small businesses?

Experience: