Job Opportunities in Canada


October 11, 2024

Port of Saint John Employers Association

Saint John

FULL TIME & OTHER


Office Administrator

Job Description:
Reporting to the Vice President/General Manager this individual would be involved with the daily administrative aspects of Accounting, Human Resources and Labour Relations in a unionized environment. We are looking for an Office Administrator who is detail-oriented and organized, with excellent communication and customer service skills. The Office Administrator will be responsible for a variety of administrative tasks, including scheduling appointments, preparing reports, reviewing and reconciling all company accounts, managing customer inquiries, and maintaining office records.
Duties and Responsibilities:
  • Manage the company’s administrative functions, including human resources, purchasing, meeting coordination, expense reporting, accounting, and office operations.
  • Provide administrative support as needed to management, including scheduling meetings and preparing reports.
  • Keep organized and maintain company records and file management procedures.
  • Monitor office inventory, ordering office supplies and other materials as needed.
  • Assist with HR operations.
  • Coordinate special projects as needed.
  • Maintain confidentiality of company information
Requirements and Skills:
  • Strong administrative and supervisory skills
  • Experience working in a fast-paced environment.
  • Strong organizational skills
  • Detail oriented
  • Flexibility and ability to multi-task
  • Proven leadership, motivational, and communication skills
  • Able to work unsupervised.
  • Able to function well as part of a team.
  • Proficiency with office applications, and aptitude for learning new software and systems.
  • Experience with SAGE and ADP Payroll would be an asset
Education and Experience:
Post Secondary education in Office Administration or related field. At least three years of administrative and clerical experience required.
Job Types: Full-time, Permanent
Benefits:
  • Dental care
  • Extended health care
Schedule:
  • Monday to Friday
  • Weekends as needed
Ability to commute/relocate:
  • Saint John, NB: reliably commute or plan to relocate before starting work (required)
Education:
  • DCS / DEC (preferred)
Experience:
  • Administrative experience: 3 years (preferred)
Work Location: In person
Application deadline: 2024-10-23

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