Fund Development Coordinator

October 11, 2024

Chinook Regional Hospital Foundation

Lethbridge

FULL TIME

Position Description: Primary responsibilities are as follows:
This position is key to moving the mission and vision of the Foundation forward, and is focused on the support and coordination of donor loyalty programs, recognition & stewardship programs, events, and annual giving campaigns.

Providing support in planning and carrying out special events, including event and campaign coordination, evaluation, and reporting.
Contribute to the Foundation’s overall fund development strategy by identifying, profiling and prospecting donors, developing strategies for cultivating relationships and soliciting gifts, and cultivating, researching, and encouraging third party fundraising initiatives.
Secure donors, vendors, sponsorships, and in-kind donations for events and campaigns and maintain donor recognition programs.
Maintain strong relationships with external stakeholders, including effective donor stewardship and development of donor and planned giving pipelines.
General administrative tasks as required.
Meet and exceed established fundraising Key Performance Indicators (KPIs) and maintain accountability for all fundraising activities and outcomes.

Essential Duties:
Percent of time spent
Domain/Area of Responsibility
Description of Tasks & Objectives
50%
Event & Campaign Support

Develop, implement, and monitor annual and year-round events and annual giving campaigns.
Campaign planning, coordination & support (i.e., identify donor segments to appeal to, solicit and coordinate and support event sponsors and decorators, organize and coordinate and support mail drop campaigns).
Post-campaign wrap-up (i.e., add new donors to communication streams, update donor history, identify potential donors and planned giving prospects).
Analysis of annual giving campaigns and events (e.g., review of metrics for efficacy, identify opportunities for improvement).
Develop and coordinate and support schedule for pre-event interview processes (e.g., Care from the Heart Radiothon, storytelling).
Coordinate and support discovery, tender applications, and procurement process with vendors and service providers (e.g., dealerships for truck raffle, 50/50).
Execute and coordinate and support application process with AGLC.
Secure event auction items or gift-in-kind donations and follow-up with purchasers and donors to assist with follow-through of commitments.
Coordinate delivery of purchases with donors, courier service, and internal staff members.
Communicates and provides ongoing collaboration with service providers (e.g., Ascend Fundraising Solutions).
Coordinate and support cheque/prize/gift presentation and donor stewardship, ensuring donor wishes for recognition are met.
Coordinate and support event and campaign operations (e.g., on-site set-up, take down, event roll out, silent/live auction process and raffles, troubleshooting, etc.).

30%
Administration & Program/Fund Development Support

Organize and participate in internal/external operational meetings and develop meeting agendas.
Develop and provide status reports to CEO and internal staff members.
Respond to general questions from donors and participants.
Advance donors through donor cycle, identifying opportunities to maximize revenue potential for the Foundation.
Determine interests of donors and identify opportunities to align interests with giving opportunities.
Track Event/Campaign data (i.e., information on sponsors, community partners, donors, event attendees) and pull reports to support communication and stewardship.
Ensure accurate donor information is maintained in RE.
Coordinate with AHS and internal staff to resolve donor-related issues and maximize opportunities.
Develop and oversee form creation, campaign processes, and frameworks (e.g., payroll deduction deadlines, forms, licensing requirements, Legacy Mailouts/Frameworks/Toolkits).

20%
Communications, Public Relations & Partnership Support

Support of design and roll-out of marketing collaterals and promotional materials (e.g., thank you pieces, advertisements, newsletters, donation coupons, other digital and printed materials) in partnership with Marketing and Communications Coordinator and contracted Marketing Agency
Identify, develop and maintain strong relationships with external stakeholders (e.g., donors, sponsors, vendors, third-party fundraisers, dealerships, event venue/host facilities, AHS, supporters, service clubs) and local media (e.g., radio stations, newspapers).
Coordinate and support pre/post-event and campaign press, interviews, advertisements, and media releases.
Participate in, coordinate, and support committees and initiatives (e.g., planned giving development strategy partnership with Good Works), organize meetings, and build relationships within the committee structure.
Coordinate and support acknowledgement, recognition and stewardship of donors, supporters, and community partners and develop pipelines for intenders, prospects, and confirmed donors.
Act as a representative of the Foundation at various events and meetings.
Promote and expand awareness of the Foundation’s programs and services offered at fundraising activities and events.

Minimum Requirements & Credentials:

Minimum degree or diploma in human services, leadership, business, or fund development.
Minimum 5 years’ work experience in the not-for-profit sector, demonstrating fund development experience and success in planning and organizing fundraising events, including demonstrated revenue generating results.
Certified Fund-Raising Executive (CFRE) or Fellow of the Association for Healthcare Philanthropy (FAHP) certification considered an asset.
Membership in Association of Fundraising Professionals (AFP) considered an asset
Strong interpersonal and relationship building skills.
Proven organizational and presentation skills.
Effective verbal and written communication skills, including experience with public speaking and presenting to diverse audiences.
Demonstrated computer proficiency, including Word, Publisher and database software, (e.g., Raiser’s Edge).
Flexibility in hours required for meetings and special events.
Familiarity with the local business community, community leaders and the Lethbridge Regional Hospital.
Demonstrated experience/knowledge of program planning and evaluation frameworks.
Demonstrate critical thinking; with a mature approach to problem solving.
Mature judgment to maintain confidentiality of information.
Excellent organizational skills, with the ability to coordinate and support multiple projects and tasks.
Criminal Record Check.
First Aid/CPR.
Valid drivers licence

Position Highlights:

This position is responsible for supporting a complex portfolio of individual donors, corporate donors, community partners, events, gaming activities, campaigns and developing and implementing programs to grow and diversify fundraising revenue for the Chinook Regional Hospital Foundation.
This positions functions well with a positive and solution-oriented attitude and someone who can take initiative and work independently, as well as part of the Foundation Team.
The work is primarily office-based but also requires work in the community through collaboration and committees, allowing for the opportunity to work remotely at times.
The work environment is dynamic, carrying multiple projects at varying stages of life cycle at once, requiring the ability to be flexible, adaptable, and work under pressure.
The work may require some duties outside of regular work hours, such as evenings and weekends, to meet campaign and event needs.

Culture Notes:
The Chinook Regional Hospital Foundation raises funds and stewards the use of the donations to support healthcare services that are needed within the Lethbridge community. This work supports the vision for a healthy community that has access to outstanding healthcare. The Foundation is committed to reflecting 9 core values within its work: the responsible stewardship of funds, accountability, professionalism, high ethical principles, compassion, care, excellence, safety, and collaboration.
The Foundation’s board and staff value open and honest communication through positive attitudes, building a trusting environment of both reporting and feedback. They believe that all people are equal and deserve equal rights and opportunities. Compassion and caring are at the root of everything they do. Transparency is essential; both the board and staff understand how important decisions that impact them are made. Effective governance is maintained through careful planning, execution, accountability, and measurement.
Job Type: Full-time
Pay: $58,225.00-$73,711.00 per year
Benefits:

Company events
Company pension
Dental care
Disability insurance
Employee assistance program
Extended health care
Flexible schedule
Life insurance
Paid time off
Store discount
Vision care

Flexible language requirement:

French not required

Schedule:

Monday to Friday
Weekends as needed

Education:

Secondary School (preferred)

Experience:

Not for Profit: 5 years (preferred)

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