October 11, 2024

Dalhousie University

Halifax

FULL TIME

Financial Coordinator

Position Information

Position Title

Financial Coordinator

Department/Unit

Family Medicine

Location

Halifax, Nova Scotia, Canada

Posting Number

S318-24

Employee Group

NSGEU Local 77

Position Type

Regular, On-Going

Duration of Contract (if applicable)

Employment Type

Full Time

Full-time Equivalency (FTE)

Salary

$27.37 - $34.66 per hour ($49,821 - $63,074 per annum, 35 hours per week)

Classification

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

About Dalhousie University

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The Department of Family Medicine is one of the largest and most complex clinical science departments within the Faculty of Medicine and is dedicated to excellence in patient care, teaching, research, and administration within the discipline of Family Medicine in a distributed learning environment (across three provinces). Reporting to the Financial Manager, the Financial Assistant performs day-to-day financial related activities for the operating accounts of the Department of Family Medicine.

Key Responsibilities

Update and maintain computerized accounting system (Quick Books); record all department earnings and expenses, prepare cheques, prepare and post deposits, initiate and/or review all department purchase orders and cheque requisitions.
Reconcile financial statements and follow-up on discrepancies.
Perform physician payroll function; calculate bi-weekly and monthly pay for independent contractors and University employees for approval from Financial Manager for payment. Act as primary contact for payroll agency.
Assist with preparation of annual budget, quarterly reviews and annual financial audit and produce a variety of financial reports as required.
Coordinate financial administration for the Dalhousie University and Academic Family Medicine Inc. budgets, including processing expenditures and disbursements, compiling data for budget preparation and reporting actual performance against budget to the Financial Manager.
Maintain, update and reconcile invoices, ledgers and accounts for the Nova Scotia Practice Ready Assessment Program.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

Business/Office Administration program with strong bookkeeping/accounting background plus approximately five years’ experience in a financial/payroll function (or equivalent combination of training and experience).
Proficiency in MS Office (Word, Excel, and Power Point).
Excellent communication and organizational skills
Ability to multi-task using independent judgment and analysis in order to meet stringent deadlines.

Assets

Experience with Quick Books, Ceridian, and/or other accounting software.
Knowledge of Dal Medix.

Job Competencies

The successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:

Self-Awareness & Professionalism
Integrity
Respect & Inclusion
Knowledge & Thinking Skills
Communication

Additional Information

Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.

Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.

We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or Human Resources.

Diversity Statement

Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visit www.dal.ca/hiringfordiversity

Posting Detail Information

Number of Vacancies

Open Date

10/11/2024

Close Date

10/21/2024

Open Until Filled

Special Instructions to Applicant

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