Job Opportunities in Canada
October 9, 2024
Winmar Regina
Regina
FULL TIME
Executive Assistant
Executive Assistant to Owner – Property Restoration & General Contracting (Multiple Locations in Saskatchewan, Manitoba, & Alberta)
Company Overview:
We are a leading local property restoration and general contracting company , providing emergency and reconstruction services for homes, businesses, industrial, and institutional properties. Our team is known for its integrity and high level of professionalism, assisting clients through challenging situations and working collaboratively to achieve successful results.
Position Overview:
We seek a dynamic and highly organized Executive Assistant to support the Owner of multiple locations in Saskatchewan, Manitoba, and Alberta , with the home base in Regina . This role requires frequent travel between locations, and the successful candidate will play a critical role in ensuring the smooth operation of day-to-day business activities.
The Executive Assistant will be responsible for managing the owner’s calendar, communications, travel logistics, and administrative tasks while maintaining a high degree of confidentiality. In addition, you will work closely with external stakeholders, including vendors, clients, and partners , and assist in the preparation of reports, presentations, and sales-related tasks to support business growth.
Key Responsibilities:
- Comprehensive Calendar Management: Oversee and maintain the owner’s schedule, coordinating meetings, appointments, and travel arrangements across multiple locations.
- Travel Coordination: Organize and manage frequent travel, including booking flights, accommodations, and transportation to ensure smooth logistics between locations.
- Communication Management: Handle all correspondence, including emails and phone calls, on behalf of the owner, ensuring timely follow-ups and responses to key stakeholders.
- Record-Keeping & Meeting Support: Maintain accurate electronic and paper records, prepare reports, and distribute meeting minutes. Support in setting meeting agendas and tracking key action items.
- Report & Presentation Preparation: Collect, organize, and analyze data to prepare detailed reports for the owner. Assist in creating professional presentations for internal meetings, client updates, and strategic initiatives. Ensure all materials are accurate, clear, and aligned with business objectives.
- Sales Support: Take a proactive approach in supporting the owner with business development and sales initiatives. Assist in identifying new opportunities, tracking leads, and following up with potential clients. You will also play a role in preparing sales materials , proposals, and presentations to help drive business growth.
- Representation: Serve as the owner’s representative with vendors, clients, and external partners, maintaining a high level of professionalism and ensuring all interactions align with the company’s values.
- Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
- Administrative Support: Assist with daily operational tasks, including document drafting, research, and ad-hoc projects.
Technical Proficiencies:
- Proficient in technology , with experience using Mac products and standard office software (Microsoft Office, Google Workspace, etc.).
Skills and Competencies:
- Strong written and verbal communication skills.
- Excellent organizational abilities and multitasking capabilities.
- Ability to handle confidential information with discretion.
- Proactive problem-solver with a forward-thinking approach.
- Adaptable in a fast-paced, dynamic environment .
- Great attention to detail and strong time management proficiency.
- Sales mindset with a focus on identifying opportunities and contributing to business growth.
- Interpersonal skills that enable effective collaboration with a wide range of stakeholders.
- Ability to travel extensively and no fear of flying .
Attitude Requirement:
- A_ *positive outlook* and a_ resilient mindset are essential. The ideal candidate should be outgoing, cheerful , and possess a great sense of humour , as well as a tolerant attitude toward a variety of situations. This role requires the ability to maintain composure under pressure and a commitment to fostering a collaborative and supportive work environment.
Work Attire: Business casual attire is required for all meetings and professional interactions.
Compensation:
- Salary starts at $60,000 , and it is competitive based on experience. There are monumental employment perks and other incentives, including health benefits .
Job Type: Full-time
Pay: $60,000.00-$60,001.00 per year
Company Overview:
We are a leading local property restoration and general contracting company , providing emergency and reconstruction services for homes, businesses, industrial, and institutional properties. Our team is known for its integrity and high level of professionalism, assisting clients through challenging situations and working collaboratively to achieve successful results.
Position Overview:
We seek a dynamic and highly organized Executive Assistant to support the Owner of multiple locations in Saskatchewan, Manitoba, and Alberta , with the home base in Regina . This role requires frequent travel between locations, and the successful candidate will play a critical role in ensuring the smooth operation of day-to-day business activities.
The Executive Assistant will be responsible for managing the owner’s calendar, communications, travel logistics, and administrative tasks while maintaining a high degree of confidentiality. In addition, you will work closely with external stakeholders, including vendors, clients, and partners , and assist in the preparation of reports, presentations, and sales-related tasks to support business growth.
Key Responsibilities:
- Comprehensive Calendar Management: Oversee and maintain the owner’s schedule, coordinating meetings, appointments, and travel arrangements across multiple locations.
- Travel Coordination: Organize and manage frequent travel, including booking flights, accommodations, and transportation to ensure smooth logistics between locations.
- Communication Management: Handle all correspondence, including emails and phone calls, on behalf of the owner, ensuring timely follow-ups and responses to key stakeholders.
- Record-Keeping & Meeting Support: Maintain accurate electronic and paper records, prepare reports, and distribute meeting minutes. Support in setting meeting agendas and tracking key action items.
- Report & Presentation Preparation: Collect, organize, and analyze data to prepare detailed reports for the owner. Assist in creating professional presentations for internal meetings, client updates, and strategic initiatives. Ensure all materials are accurate, clear, and aligned with business objectives.
- Sales Support: Take a proactive approach in supporting the owner with business development and sales initiatives. Assist in identifying new opportunities, tracking leads, and following up with potential clients. You will also play a role in preparing sales materials , proposals, and presentations to help drive business growth.
- Representation: Serve as the owner’s representative with vendors, clients, and external partners, maintaining a high level of professionalism and ensuring all interactions align with the company’s values.
- Confidentiality: Handle sensitive information with the utmost discretion and professionalism.
- Administrative Support: Assist with daily operational tasks, including document drafting, research, and ad-hoc projects.
Technical Proficiencies:
- Proficient in technology , with experience using Mac products and standard office software (Microsoft Office, Google Workspace, etc.).
Skills and Competencies:
- Strong written and verbal communication skills.
- Excellent organizational abilities and multitasking capabilities.
- Ability to handle confidential information with discretion.
- Proactive problem-solver with a forward-thinking approach.
- Adaptable in a fast-paced, dynamic environment .
- Great attention to detail and strong time management proficiency.
- Sales mindset with a focus on identifying opportunities and contributing to business growth.
- Interpersonal skills that enable effective collaboration with a wide range of stakeholders.
- Ability to travel extensively and no fear of flying .
Attitude Requirement:
- A_ *positive outlook* and a_ resilient mindset are essential. The ideal candidate should be outgoing, cheerful , and possess a great sense of humour , as well as a tolerant attitude toward a variety of situations. This role requires the ability to maintain composure under pressure and a commitment to fostering a collaborative and supportive work environment.
Work Attire: Business casual attire is required for all meetings and professional interactions.
Compensation:
- Salary starts at $60,000 , and it is competitive based on experience. There are monumental employment perks and other incentives, including health benefits .
Job Type: Full-time
Pay: $60,000.00-$60,001.00 per year
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