September 13, 2024

Class Super

Sydney

FULL TIME

Office Assistant

A BIT ABOUT US

HUB24 Group (ASX:HUB) leads the wealth industry as the best provider of integrated platform, technology and data solutions, and we’re not done yet. At HUB24, we believe in the value of advice and by collaborating with the industry and leveraging our technology and data expertise, we’re helping to solve key challenges to enable the delivery of accessible financial advice and empower better financial futures for more Australians.

Our solutions include Australia’s best platform HUB24, leading SMSF software Class, and myprosperity’s innovative client portal technology.

HUB24 Limited is a company listed on the Australian Securities Exchange (ASX: HUB)

The role

We are looking for a proactive and organised Office Assistant to become a vital part of our team. You will support our daily operations, handle essential administrative tasks, and help ensure our office runs smoothly. If you excel at organisation, communication, and problem-solving, then please apply today and join us in maintaining an efficient and positive work environment.

The position is located in our Sydney office 5 days per week.

Key responsibilities:

Serve as the first point of contact for interstate visitors and Sydney team members.
Oversee daily office operations, including newspaper collection, mail distribution, and setup of kitchens and meeting rooms.
Coordinate Australia Post, Mail Plus, and local and interstate courier accounts.
Manage new staff onboarding, including issuing access cards, assigning lockers, and conducting building orientations.
Provide Work Health and Safety (WHS) support for the Sydney Office Manager.
Maintain access card and locker registers, and provide access reports to management.
Organise travel arrangements and set up new traveller accounts.
Plan and execute office and staff events in coordination with the People & Culture team and the local events committee.
Assist Front of House with client meetings and provide lunch and ad hoc cover for Front of House.
Monitor and order office supplies, restock printers, manage archiving, liaise with suppliers and building management, and handle various ad hoc projects.

Key requirements

Previous experience in an office environment, hospitality, retail or administration role.
Excellent personal presentation, written and verbal communication skills.
Excellent organisational and time management skills.
Be able to liaise with staff and visitors at all levels of seniority.
Ability to work independently and as part of the broader team and take initiative and ownership of processes.
Attention to detail while performing different aspects of the role requirements.
Ability to maintain confidentiality and discretion at all times.
Competent skills in MS Office and Adobe as well as skills in using internet applications and calendar management/reminder systems.
Demonstrate commitment to achieving the Company’s values and organisational behaviours.

THE HUB24 STORY

We think creatively and we’re not constrained by traditional thinking or barriers to success. We’re led by experts, realists with ideas, grounded in commercial reality who are bold enough to visualise the future a little differently and to advocate for what matters to our clients. We are here to lead change and are committed to empowering better financial futures for more Australians.

Benefits and Perks:

Employee Share Scheme: Receive tax free shares on an annual basis (permanent employees only).

Unlimited Access to internal and external learning: Learn, grow, and develop with us.

Added purchase and bonus leave: Purchase 2 extra weeks of additional leave per year on top of your standard 4 weeks, plus an extra 5 days if you use your 20 days of leave within 12 months.

Volunteer Day: 1 day Volunteer Day to use on your charity of choice.

Enhanced Parental Leave: We offer 12 weeks of paid parental leave in addition to statutory government leave.

Flexible Working: We offer hybrid working arrangements.

HUBlife: Enjoy a huge range of discounts including health, wellness and financial with our corporate partner.

Employee Assistance Program: Well-being Service provided to you plus your family members.

We pride ourselves on being an inclusive employer of choice where our people can bring their whole selves to work and feel 100% safe and supported to do so.

If you don't feel you fit this role 100%, we would still love to hear from you! Tell us what you're interested in - you still might have a skill we didn't realise we needed!

*As part of our process, a police check will be conducted on all successful candidates*. Further details on our HUB24 Group Recruitment Privacy Collection notice can be found here.

2024 Circle Back Initiative Employer – we commit to respond to every applicant.

Endorsed by WORK180, we are proud to be recognised as an employer of choice for women.

We have been nominated and placed on the BOSS Best Places to work list.