October 25, 2024

National Heavy Vehicle Regulator

Brisbane

FULL TIME

Contracts Officer

About the role
Based in Brisbane the Contracts Officers will provide essential support services to maintain contracts and supplier relationship information. This role is responsible for assisting in contract administration activities and maintaining data integrity in the contract management system to ensure accurate and up-to-date documentation of all contracts.
Working with a family-friendly team, we offer a supportive hybrid work environment with flexible work arrangements from home. We encourage work-life balance and celebrate additional leave over the Christmas/New Year period and through other flexible leave entitlements.
Key Responsibilities/Accountabilities
Some of the key responsibilities of this role are:

Management of contract lifecycle activities, including data entry, document management, and record-keeping in the contract management system.
Support the implementation and rollout of the contract management system, including user training and ongoing system maintenance.
Maintain contract management related training materials, resources and documentation, ensuring accuracy , relevance and accessibility for staff.
Provide systems based training to support staff to understand the contract management system and related contract management forms, templates and procedures.
Ensure the accuracy and completeness of contract documentation, including contract terms, amendments, renewals, and related correspondence.
Collaborate with the Contract Manager and other stakeholders to identify and rectify any discrepancies or errors in contract data and documentation.
Support the Contract Manager in the resolution of contract disputes, discrepancies, and non-compliance issues by providing accurate and timely information.
Participate in regular reviews of contracts to ensure compliance with legal, regulatory, and organisational requirements.
Provide administrative support to the procurement team as needed, including assisting with vendor communications, correspondence, and documentation.

About You
As the ideal candidate, you will be experienced with contracts, with a background in procurement, commercial, compliance, legal or similar. You will pride yourself on your attention to detail and ability to work with a variety of different stakeholders both internal and externally to provide resolutions. You will have a solution and positive mindset with the ability to support the greater team with ongoing projects.
You will have:
About You

3+ years’ experience as a contract administrator or similar.
Strong attention to detail and accuracy in data entry and documentation.
Excellent organisational and time management skills with the ability to prioritise tasks effectively.
Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
Familiarity with contract management software/tools is advantageous.
Strong communication and interpersonal skills, with the ability to work collaboratively with internal and external stakeholders.
Ability to maintain confidentiality and handle sensitive information with discretion.

Application Process
If the above position sounds like an opportunity for you, please apply with your CV and cover letter addressing the essential requirements of the role.
Please note: No agency applications will be accepted at this time,
Applications close, 8 October 2024 with interviews to occur shortly after.
Further information and the position description can be found on the NHVR Careers site - https://careers.nhvr.gov.au/jobs/search. If you have any questions, please don’t hesitate to contact the NHVR recruitment team on recruitment@nhvr.gov.au.
Successful applicants will be required to complete a national police and work rights check.
We are committed to being an inclusive, diverse and flexible workplace where differences are valued. We welcome applications from people of all backgrounds, experience and abilities.

About us
The National Heavy Vehicle Regulator (NHVR) commenced operations in 2013 as the national entity responsible for regulating all vehicles in Australia over 4.5 tonnes gross vehicle mass. The NHVR minimises the compliance burden on the heavy vehicle transport industry, reduces duplication and inconsistences across state and territory borders, and ultimately for the heavy vehicle business with government in Australia.
We are headquartered in Brisbane and employ more than 900 people across the ACT, New South Wales, Queensland, South Australia, Tasmania and Victoria.