Job Opportunities in United States

Payroll Time & Absence Administrator Reporting to the Payroll and Accounting Manager, incumbent performs payroll related duties including review, audit, and processing of time and absence records for all city departments. Acts as first-tier support for department timekeepers and managers, analyzing and resolving issues as they occur. Performs technical work in reconciling, troubleshooting, and resolving issues on time and absence payroll entries in accordance with city policies. Monitors and maintains accurate PTO accruals and time-off balances for all city employees. Serves as a trainer and subject matter expert pertaining to business processes and utilization tied to the city's Workday time and absence system.

• Health Insurance (95% of premium paid by city)
• Dental, Vision and Life Insurance
• Paid vacation and personal leave
• Six weeks of paid parental leave from day 1 of employment
• Retirement contributions toward a pension plan and/or 401(k)
• A robust Employee Assistance Plan (EAP)
• Up to $4,000 tuition reimbursement annually
• Discounted supplemental benefits like pet insurance and legal services

• Performs time and absence processing for all City departments. Ensures pay practices follow state and federal law as well as established MOU’s and city and department policies.
• Acts as first-tier support for department timekeepers and managers, analyzing and resolving issues as they occur.
• Assists and trains supervisor/managers and timekeepers, on the city’s time and attendance system.
• Resolves timekeeping/payroll problems encountered during daily operations and determines and advises on appropriate solutions in accordance with city policies.
• Audits timekeeping/payroll entries and resolves issues during payroll processing week. Able to complete work on short or stressful deadlines which may involve long hours and days depending on specific issues. Attendance may be required on payroll deadline days
• Utilizes integral knowledge of the time and absence system to advise on and test new enhancements or changes.
• Ensures accuracy, correctness, and reliability of system information through periodic audits. Routinely communicates and coordinates activities with peers similarly assigned in other City departments.
• Works within the payroll division staff to improve the accuracy and efficiency of the timekeeping and payroll processes.
• Evaluates the time and absence system for effectiveness and utility; makes recommendations for ongoing improvements and enhancements. Routinely updates timekeeping and payroll functions; performs accounting or reporting functions.
• Collaborates in gathering, analyzing and interpreting data with specialized and customized reports to support senior level management and city departments.
• Designs and delivers related training and information to department managers, timekeepers and other staff. Introduces system enhancements, up-grades, and procedural changes and provides instruction regarding same.
• Performs other duties as assigned.

• Graduation from high school or equivalency and four years of experience in administering a timekeeping system, payroll preparation, maintenance and modification, and records research and reporting. Relevant education may be substituted for two years of the minimum experience requirement.
• Ability to utilize time and absence system for timekeeping/payroll systems and retrieval, creating reports using such systems, designing and delivering related training to other system users.
• Ability to learn and implement departmental policies, procedures, and city ordinances. Ability to gain basic understanding of employment practices, laws and regulations.

• Previous experience with the Workday time and absence processes and system.
• Knowledge and previous experience administering related federal and state requirements including FLSA, FMLA, and Workers’ Compensation.

Full time 40