November 6, 2024

P & L Johnson Mechanical, Inc

Astoria

FULL TIME

Office Manager

Job description
OFFICE MANAGER
P&L Johnson is seeking an Office Manager with a high-energy, hands-on approach, and the ability to work independently and as a team, to provide support for all of the office and field personnel, with a focus on financial tasks.  
This role will be responsible for both operations and accounting support, along with payroll entry. In addition to accounting functions, this position will provide administrative support, manage customer and vendor relations, and handle all other tasks necessary for the office to run smoothly. Being able to think analytically, define problems, identify root causes, and execute solutions is imperative.  
Responsibilities include: 

Customer Service and ability to resolve customer concerns 
Manage A/R (specifically AIA billing experience)
Lien waivers (filing for lien rights, complying with contractor lien waiver requirements)
Banking transactions, positive pay, and reconciliations
Reconcile & process quarterly and annual taxes for various counties. (CAT, Portland Metro, personal property tax, local taxes)
Management and communication regarding fixed assets
Job cost review and communication
Light HR duties including : new hire orientation and onboarding, employee file maintenance
Payroll entry & review, including prevailing wage reporting
Assist with employee relations (apprentice program, vacation approval and tracking, company apparel, continuing education, employee issues/concerns, etc.) 
Supplier communications and support - general office administrative duties (W-9, COI’s, compliance tracking, insurance verifications, etc.) 
Manage insurance related issues & renewal requests
Assist with year-end audit support requests
Site IT coordination and system conversions. 
Provide other administrative support as necessary, including support to the General Manager, Regional Controller, and Regional HR Manager.

ABOUT YOU: 
P&L Johnson believes our most valuable resource is our family of skilled, loyal, and professional employees. We not only look for people who possess the great skill sets and experience in the industry, but people who share our core values: 
CORE VALUES 

High Performance
Serving Others 
Professionalism 
Integrity 
Continuous Improvement

In addition to your core values, to be successful in this Office Manager role, you will possess the following: 

3+ years of Office Manager with bookkeeping experience. 
Excellent written and verbal communication skills. 
Attention to detail with a high degree of accuracy, dependable and strong problem-solving skills. 
Excellent math skills.
Excellent critical thinking and organizational skills. 
“Can do” attitude and willingness to lend a hand where and when needed. 
Exceptional time management and prioritizations skills. 
Capacity to maintain confidentiality.
Proficient computer skills, including MS Office
Strong supervisory and leadership experience. 
Experience in the construction industry/job costing
Ability to work full-time in our office.  
Notary

Physical Requirements include: 

Prolonged periods of sitting at a desk and working on a computer. 
Must be able to lift up to 15 pounds at times.
Must be able to access all areas of the facility (multi-level) and comfortable working within an industrial environment.

Job Type: Full-time
Pay: Up to $75,000.00 per year
Benefits: