November 17, 2024

APi Group

New Brighton

Office and Facilities Coordinator

APi Group is a global, market-leading business services provider of safety and specialty services in over 500 locations worldwide. APi provides statutorily mandated and other contracted services to a strong base of long-standing customers across industries. We are driven by entrepreneurial business leaders to deliver innovative solutions for our customers. As our presence across the globe increases, we are striving to become the #1 people-first company in the world.
At APi Group, our purpose is clear: We Build Great Leaders. We believe that everyone at APi is a Leader, and we provide leadership development programs across our businesses to facilitate growth. Our distinct leadership development culture creates an empowered, entrepreneurial atmosphere where our leaders can grow, thrive, and belong.
We are currently seeking an Office and Facilities Coordinator with outstanding customer service capabilities, excellent communication skills, strong attention to detail, and creative problem-solving abilities. The ideal candidate will have experience working in a corporate setting and will be comfortable serving as the initial point of contact for routine and unexpected office and building service needs.
Responsibilities:

Greet and provide general support to team members and visitors
Answer and direct incoming phone calls
Post and communicate office policies and initiatives as requested by various company departments
Oversee day-to-day office building operations
Send out, receive, and sort mail
Send out, receive, and notify recipients of deliveries
Review and process vendor invoices
Issue security clearances/key-fobs
Assign/manage door locking schedules
Monitor building security and escalate appropriately
Receive, prioritize, and respond to facilities service requests with necessary vendor
Answer employee and visitor questions on a variety of subjects
- Building policies
- Security policies
- General company information
Manage and update front lobby monitor content w/ Marketing partnership
Order office supplies and maintain proper stock of necessary items
Create and maintain campus preventative maintenance schedule
Assist Facilities Leader with vendor management
Notarize documents as needed
Assist with event setup and tear down
Assist in coordinating catering and car service vendors for Training Center
Other duties as assigned

Qualifications:

High school diploma; college degree preferred
2-3 years of experience in office administration, reception or administrative assistant experience
Exceptional customer service skills
Proficient in Microsoft Office Suite
Excellent written and verbal communication skills
Strong organizational and planning skills
Attention to detail
Able to handle confidential information, as required
Excellent time management skills and ability to prioritize workflow
Ability to lift and move office supplies and equipment weighing up to fifty pounds
Ability to assist in office moves and furniture placement

APi Group provides competitive compensation and benefits that support the total well-being of you and your family, as well as providing formal learning and development opportunities to continue building great leaders.
Benefits and Compensation:
This role will be based out of our New Brighton office. The pay range is $17.00 - $25.40/ hour, depending on job-related knowledge, skills, and experience. This position is eligible for annual bonus and profit sharing based on company performance in addition to other benefits that support the total well-being of you and your family. Some benefits include:

Comprehensive Insurance coverage, Medical, Dental, Vision, and more
Access to corporate fitness center
Wellness Program
401K with employer match
Discounted company stock (Employee Stock Purchase Plan)
Profit Sharing
Generous paid time off
Leadership Flex - hybrid work environment
Growth opportunities through company sponsored leadership development courses and trainings

This position is not eligible for sponsorship.
All offers of employment are expressly contingent upon the satisfactory completion, in accordance with Company policy, of a pre-employment drug screening and background check.