November 5, 2024

Department of Justice

Salem

FULL TIME

Floater (Office Specialist 1) - Trial Division - Salem - Multiple Vacancies

Initial Posting Date:

11/05/2024

Application Deadline:

11/12/2024

Agency:

Department of Justice

Salary Range:

$3,218 - $3,948

Position Type:

Employee

Position Title:

Floater (Office Specialist 1) - Trial Division - Salem - Multiple Vacancies

Job Description:

Organized. Focused. Calm when faced with deadlines. Does this sound like you? If so, come join the Department of Justice’s

Trial Division

. Our Salem Legal office is hiring multiple Floaters (Office Specialist 1)! We offer generous benefits for you and your family, a great work-life balance, and a strong public service mission you can get behind.

If selected, you will perform a variety of critical clerical functions in support of Trial Division attorneys and staff. This position is a "floater" and will support different areas of the division where needed.

Job Duties (in part)

Help determine cases to be closed and collect and purge those files.
Prepare files for archive, which includes entering information through data entry in a case management system; store files in labeled archive boxes; maintain written and electronic record of closed files for easy retrieval, and transport archived files to storage area.
Responsible for file retrieval upon request from various storage areas. Update case management system database.
Make scheduled and unscheduled messenger runs in and out of the agency.
Duplicate media such as video and audio tapes using AV equipment and dual recording machines.
Open files using division guidelines; enter data into computerized case management systems and file documents. Type labels for envelopes, letters, case lists, and other items.
Collect data for case management docket control and distribute numerous dockets to appropriate persons. Order and distribute supplies. Duplicate and distribute or circulate certain publications, dockets, and other documents.
May be assigned to complete duties of other support staff.

Required Experience

Research suggests that women and people of color are less likely to apply unless they are confident they meet 100% of the listed qualifications. We strongly encourage all interested individuals to apply, and allow us to evaluate the knowledge, skills and abilities that you demonstrate, using an intentional equity lens.

One year of general clerical experience that includes keyboarding, word processing, or other experience generating documents.

An equivalent combination of experience and college coursework or training in a general office occupation.

AND

Must have and maintain a valid Oregon Driver’s License.

Work experience is based on a 40-hour work week. (Example: 20 hours a week for one year would equal six-months of work experience.)

Desired Skills, Experiences, and Attributes

Experience performing alpha-numeric filing of physical legal documents.
Experience with electronic document management software and databases.
Excellent communication/interpersonal skills.
Excellent multi-tasking skills.
Must be able to maintain confidentiality.
Must be able to give full attention to detail.

Illustrated through in-depth employment and reference checks and application material.

What’s In It For You

Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
Permanent, full-time employment.
Vacation, sick leave, 11 paid holidays a year, and special days off.
Excellent medical, dental, and vision benefits.
Pension and retirement programs.
Endless peer and management support, and representation by the Service Employees International Union (SEIU).
Opportunity to expand your professional skills.

For more information about our benefits, you can learn

here.

Application Process

Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.

Click "Apply" and complete the online application and all supplemental questions.
Attach your resume.
Attach a cover letter.

ALL APPLICANTS: You will only have one opportunity to upload the required resume and cover letter. In your cover letter please share why you think you would be a good fit for the position given your job experience and education. Drag and drop both your resume and cover letter into Workday when prompted to upload your resume. If you are concerned that one or both requested documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact

doj.recruitment@doj.oregon.gov

. Any materials emailed will be associated on your behalf if received before the posting deadline.

CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).

For additional information regarding working for the Department of Justice and application assistance,

click HERE.

Oregon Department of Justice
1162 Court St NE
Salem OR, 97301

DOJ.recruitment@doj.oregon.gov

Phone: (503) 947-4328
Fax: (503) 373-0367