September 10, 2024

Jennie Stuart Health

Hopkinsville

FULL TIME

Executive Assistant to Healthcare Executive

Job Summary:
Enhances executive's effectiveness by providing information management support; represents the executive to others.
Essential Functions:
Develops an understanding of and produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics.
Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Develops relationships with executive's direct reports and communicates accurate information for executive.
Represents the executive by meeting with guests and customers in the executive's absence; speaking for the executive.
Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
Welcomes guests and customers by greeting them, in person or on the telephone; answering or directing inquiries.
Maintains customer confidence and protects operations by keeping information confidential.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
Contributes to team effort by accomplishing related results as needed.

Required Skills
Required Skills: Administrative Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Managment, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication.

Required Experience
Minimum Education: High School Graduate. Two year degree in Office Administration or two years experience in healthcare related upper level secretarial position preferred.