Job Opportunities in United States

Description

Boulder County Commissioners and Chief of Staff Department is seeking to hire a Bilingual Administrative Division Manager. The Bilingual Administrative Division Manager performs complex professional management and administrative duties and directly supervises the workflow and functions of the administrative and special projects staff in the office. This position will support the Commissioners’ Office in scheduling, budget preparation and monitoring, assisting with contract administration, and overseeing department administrative functions ensuring that they are aligned with county policy and legal requirements, while providing the best in public service. The ideal candidate is a self-starter who loves working with the public in a team environment, collaborating with other staff to deliver excellent service and maintain high standards while having fun.

This is a full-time, benefited position that will work Monday - Friday 8:00am - 4:30pm. A flexible work schedule may be available. This position will work out of 1325 Pearl Street Boulder, Colorado. Under Fair Labor Standards Act (FLSA) guidelines, this position is exempt.

Boulder County requires its employees to reside in the state of Colorado as of the first day of work.

2025 Hiring Salary Range: $62,520.00 - $76,284.00 Annually

Tentative Hiring Timeline:

• Phone Screening: December 6th
• First Round Interviews: week of December 9th
• Second Round Interviews: week of December 9th
• Language Proficiency Test: December 18th
• Reference Check: December 20th

New employees receive an 80-hour bank (Download PDF reader) of vacation at the time of hire, in addition to 8 hours of both vacation and medical leave accruals each month. Boulder County offers bountiful benefits, including pension contributions.

Boulder County employees may qualify for Public Service Loan Forgiveness (PSLF). Visit studentaid.gov for more information.

Examples of Duties

• Plans, organizes, and coordinates schedules for the three elected officials on the Board of County Commissioners
• Supervises workflow functions for assigned administrative staff within the department.
  Provides direct support for the Department Head and assigns projects to appropriate office staff
• Participates as a member of the department management team in preparing and recommending organizational structure and major expenditures within the department
• Participate in regular staff meetings, bringing positive, solution-focused ideas while celebrating the team’s successes
• Demonstrate the values of our office and contribute new ideas to enhance these values: equity and inclusion, service, stewardship, collaboration, accountability, integrity, alignment, and teamwork
• Interfaces with internal offices and departments and external vendors
• Responsible for preparing and monitoring the annual budget for the department, including capital outlay, CEF, and relevant enterprise, special district or grant funding
• Oversees daily operations in the areas of data entry, administrative and front desk functions, payroll entry, purchasing and general office management for the department
• Assist department with contract administration
• Perform back-up duties for payroll and timekeeping
• Provide back-up coverage for front desk duties when needed
• Conducts performance appraisals, counsels employees concerning performance and recommends personnel actions
• Coordinates administrative functions and cross departmental collaboration for special projects
• Participates in countywide committees to promote improved internal and external services
• Organizes and conducts meetings with management to support implementation and success of strategic priorities
• Ensures operations comply with county policies and legal requirements
• Prepares a variety of technical, narrative, and statistical reports, as needed
• Serves as an after-hours emergency responder as necessary
• Performs related work, as required
• May be reassigned during emergency situations

Required Qualifications

PLEASE NOTE: When completing your application describe all relevant education and experience, as applications are assessed based on the required qualifications listed. Resumes and other attachments are not accepted in lieu of completed applications and will not be reviewed in the initial screening process. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your attachments will then be shared with the hiring team.

EDUCATION & EXPERIENCE:
Boulder County is looking for well qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of high school diploma or equivalent and 5 years of administrative experience, with 2 years in a supervisory capacity. Additional related education may count towards required experience.

BILINGUAL SKILLS:

• Applicants must demonstrate English and Spanish fluency at the time of the pre-employment screening process. Spanish language proficiency will be determined through standardized demonstration.
  • Additional compensation will be provided based on the use of bilingual skills.

Supplemental Information

PREFERRED QUALIFICATIONS:

• Applicants must demonstrate fluency at the time of the pre-employment screening process. Spanish language proficiency will be determined through standardized demonstration.

• Aspirational capital - the ability to maintain hopes and dreams for the future, even in the face of real and perceived barriers.
• Linguistic capital - includes the intellectual and social skills attained through communication experiences in more than one language and/or style.
• Familial capital - refers to an understanding of community history and context and cultural practices and traditions.
• Social capital - can be understood as networks of people and community resources. These peer and other social contacts can provide both instrumental and emotional support to navigate through society’s institutions.

KNOWLEDGE, SKILLS, & ABILITIES:

• Working knowledge of professional accounting, purchasing and contracting principles and procedures especially as they relate to governmental practices.
• Thorough knowledge of county and departmental policies, regulations, and record-keeping systems.
• Skill in organization, administration, and supervision.
• Ability to work effectively with other employees and the public.

• Outstanding options of comprehensive health plans that include vision and dental coverage. Information can be found HERE. (Download PDF reader)
• Additional Benefits can be found HERE. (Download PDF reader)
  • Including:
    • Family-forming benefits- infertility treatment, adoption and surrogacy reimbursements
    • 12 weeks Paid Caregiver leave
    • Breast feeding friendly-work environment
    • Sick child care, an infants-at-work policy
    • Access to Life Mart discount hub, including discounts on childcare centers, event tickets, travel and more!
    • Access to a nationally-recognized wellness program
    • Employee Assistance Program
    • PERA 401k
    • Social Security retirement plans
    • Additional Life and Disability Insurance
    • Critical Illness and Accidental Insurance
    • County-paid tuition assistance
    • Eligible for PSLF- Public Service Loan Forgiveness
    • Free Eco Pass
    • Hospital Indemnity
    • ID Theft Protection
    • Pet Insurance
    • 8 Hours of Paid Public Service Leave
• Generous paid time off
  • Holidays
    • New Year's Day January 1
    • Martin Luther King's Birthday January
    • Presidents' Day February
    • Memorial Day May
    • Juneteenth June 19
    • Independence Day July 4
    • Labor Day September
    • Indigenous People's Day
    • General Election Day November (first Tuesday after the first Monday, even years)
    • Veterans' Day November 11
    • Thanksgiving Day November
    • Friday after Thanksgiving*
    • Christmas Eve- ½ day (full day off depends on day of the week)
    • Christmas Day December 25
    • New Year’s Eve- ½ day (full day off depends on day of the week)
  • Vacation**
    • 80-hour bank of vacation at the time of hire
    • Eight hours of vacation per month for the first year of continuous service, then accrue twelve hours of vacation per month after the first year of continuous service.
  • Medical**
    • Eight hours of medical leave for each month employed.
• PERA- The County and all employees pay into both Social Security and PERA
  • Employer contribution to Social Security: 7.65% of salary
  • Employer contribution to PERA (Local Government Division- most county employees: 14.76%

• The District Attorney’s Office observe Francis Xavier Cabrini Day on the first Monday in October and omit the Friday after Thanksgiving

**Vacation and Medical leave are based off of full time FTE accruals. Part-time FTE/term employees accrue leave based on the percentage of time they work.