November 8, 2024

Swissport International AG

Edinburgh

OTHER & FULL TIME

Fleet Maintenance Inventory Controller

Overview: Ready for take-off? Join Swissport for an exciting career in aviation.

Please note this role requires you to work across two sites, Glasgow Airport and Edinburgh Airport.

Contract: Full time permanent

Hours: 37 hours Monday to Friday

UK Driving licence is a requirement

The purpose of this role is to provide effective and efficient day to day stores management to the fleet maintenance operation. The role will be responsible for ordering, controlling and allocation of stock and materials to the GSE Technicians, whilst delivering this at the most cost-effective price to the business. The Duties also include some general Admin requirements for the fleet maintenance

Responsibilities:

Responsible for the day-to-day management of the store’s areas within the workshop location, including ordering parts and managing stock levels in accordance with financial delegation of authority.
Ensuring that all items are accurately booked out to each job, via the Inventory Management System Maximo
Ensure all items are accurately issued to workshop staff against Work Order Numbers.
Ensure all items ordered follow the approved PR to PO process and that all orders have either work and job no’s or are classed as stock items.
Conduct stocktaking of all inventory items via Maximo, highlighting any variances to the Regional Maintenance Manager, prior to stock count approval and informing the Manager GSE Spares Supply of any losses. Ensure accurate recording of re-stock parts, where relevant, with respect of disposals/decommissioning of assets.
Identify and monitor stock levels on all sites and assist in stock planning and forecasting for those sites (Min -Max).
Assist workshop staff in planning and forecasting spare parts and PM materials requirement.
Liaise with local suppliers regarding orders and deliveries of stock and monitor the performance of each supplier.
Identify and implement ideas and initiatives which improve the level of service to the fleet workshops and staff, such as processes, procedures and driving efficiencies.
Monitor all outstanding orders, lead times and deliveries.
Brief Workshop Managers daily of any supply related issues which may affect their operations.
Ensure any supplier payment or invoice issues are passed to accounts payable to be resolved.
Prepare reports as requested on material expenditure, consumption, and usage, as required by Fleet Management.
Ensure all consumable items are both adequately stocked and stored in the correct storage media.
Support the wider UK network where possible.
Ensure compliance with all Swissport and local processes and procedures.
Ensure compliance with all mandated Health and Safety Processes and Procedures.
Working to deadlines.
Admin Duties
- Assist supervisor with scanning job sheets into the fleet system.
- Monitor clock in systems for staff to comment exceptions to cover supervisor annual leave.
- General admin enquiries and email monitoring to assist the workshop.
- Upload documents into Share Point for payroll, such as sick notes, pay amendments.

Qualifications:

Minimum GCSE x 3 (ideally Maths, English and a Science Subject).
Previous inventory, warehousing, stores, spare parts, or logistics experience.
Knowledge of Workshops and Automotive Engineering Environments would be desirable.
Understanding of inventory/warehouse management and electronic purchasing, ordering and invoicing systems.
Strong computer systems and applications Skills (Word, Excel).
Ability to work with a degree of autonomy, take the initiative and work with minimal supervision. Must be a self-starter.
Excellent communication and interpersonal skills.
Ability to set priorities and re-prioritize as needed.
High energy and high motivation
Strong work ethic with a can-do attitude.
Willingness to undertake Continuous Personal Development (CPD).