Job Opportunities in United Kingdom
November 8, 2024
Epsom and St Helier University Hospitals NHS Trust
Epsom
OTHER & PART TIME
Children's Administrator
Band 3
Main area
Administrative
Grade
Band 3
Contract
Permanent
Hours
Part time - 22.5 hours per week (Monday, Tuesday and Thursday 0800-1600)
Job ref
343-NN-6733559-A&C-AG
Site
Epsom Hospital
Town
Epsom
Salary
£28,622 - £30,225 pro rata per annum including HCAS (outer)
Salary period
Yearly
Closing
24/11/2024 23:59
- The pay scales advertised have been confirmed by NHS England, we are awaiting confirmation of when these will be reflected. The new scales can be found here: Pay scales for 2024/25 | NHS Employers
At Epsom and St Helier Hospitals, above all we value respect. We put respect at the heart of all we do, by living up to our shared behaviours of kindness, professionalism, positivity and teamwork. This enables us to provide great patient care and make ESTH a great place to work. When you sign up to work with us, you sign up to this and we welcome applicants who share our values.
Job overview
Would you like to work in Children's Services providing high quality, efficient and effective administrative support to the nursing and medical teams caring for children and young people presenting to the Emergency Department?
We are looking to appoint a Children's Service Administrator to support the department by providing a range of administrative duties. You will be supported by a newly appointed Children's ED Co-ordinator and will have the opportunity to develop in other areas as well as undertaking additional qualifications relevant to the role through the Apprenticeship Tarriff - e.g Level 3,4 or 5 Business Administration
Main duties of the job
- This role will include scanning, photocopying, receiving telephones calls, managing generic mailboxes and reviewing information in relation to Children's Safeguarding.
- Preparing agenda's and documents for the safeguarding meetings.
- You will also ensure children and families are welcomed to the department, provide wait times.
- Monitor breech data
- Supporting the Matron, Senior Sister and Practice Educator
- Ensure the environment is safe, clean and child friendly.
Working for our organisation
St George’s, Epsom and St Helier University Hospitals and Health Group cares for a population of four million people in South West London and North East Surrey. Our sites include St George’s Hospital, one of 11 major trauma centres in the UK and the largest healthcare provider and major teaching hospital in the area; St Helier Hospital, home to the South West Thames Renal and Transplantation Unit and Queen Mary's Hospital for Children; and Epsom Hospital, home to the South West London Elective Orthopaedic Centre (SWLEOC).
After years of collaboration, our two Trusts became a hospitals group in 2021. While remaining as two separate Trusts, being a hospitals group will help us to collaborate more closely on research, and the development, education, and training of our 17,000-strong workforce.
Detailed job description and main responsibilities
Person specification
Qualifications
Essential criteria
- • GCSE or Function Skills Level 2 in English and Maths • A Levels or Level 3 qualification
Desirable criteria
- • Business Administration qualification • Level 2 Children’s Safeguarding
Experience
Essential criteria
- • Experience required in a similar administrative role within an NHS setting • Experience of maintaining databases, preparing agendas and taking notes at meetings
Desirable criteria
- • Previous experience of working in an Emergency Department • Experience of working with senior level staff and in managing confidential issues • Experience of working in Children’s Services • Experience of electronic patient systems • Experience in Children’s Safeguarding matters
Knowledge and Skills
Essential criteria
- Must be able to demonstrate, in relation to patients, visitors, colleagues and other individuals connected with the Trust and NHS: • You have knowledge & awareness of diversity and human rights as appropriate to your role • You are able to communicate effectively to ensure high standards of care, treatment, service or support as appropriate to your role • Able to provide a customer focussed service • Demonstrates commitment to a professional and high level service; a professional attitude to own work and the needs of others • Able to act with minimal guidelines and set targets and standards for self within the parameters of the role • Able to manage and prioritise all incoming and outgoing correspondence, initiating responses where appropriate • Able to develop and apply creative solutions to problems • Able to demonstrate that you are honest, reliable and trustworthy • Treat patients, visitors, colleagues with respect • Ability to travel between Trust sites • Ability to be flexible to meet the needs of the team, the service and the Trust
Your application: Please ensure that you have read the job description and person specification and that your supporting statement reflects these, as your application will be assessed and scored against these criteria.
References: You will be required to provide 3 years of employment/educational history. We do not accept references from personal email addresses such as Hotmail, Gmail etc. therefore please ensure you are providing professional working email addresses within your application form. If you are unable to provide professional email addresses and are invited to an interview, please ensure you advise the interviewers of this - otherwise, this may delay your pre-employment checks.
Closing date: In order to streamline recruitment within our Trust, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Shortlisting: You will only be contacted via e-mail/SMS by the SWL Recruitment Hub if you are successfully shortlisted for this post. Please ensure that you check your Trac registered e-mail regularly.
DBS: We are committed to safeguarding children and adults who are at risk of abuse. As such, if this post will have access to children or vulnerable adults, you will be required to undertake an Enhanced Disclosure and Barring Service check. However, all employees have a responsibility for safeguarding children and vulnerable adults in the course of their duties and for ensuring that they are aware of the specific duties relating to their role.
References: You will be required to provide 3 years of employment/educational history. We do not accept references from personal email addresses such as Hotmail, Gmail etc. therefore please ensure you are providing professional working email addresses within your application form. If you are unable to provide professional email addresses and are invited to an interview, please ensure you advise the interviewers of this - otherwise, this may delay your pre-employment checks.
Closing date: In order to streamline recruitment within our Trust, we reserve the right to expire vacancies prior to the advertised closing date once we have received a sufficient number of applications.
Shortlisting: You will only be contacted via e-mail/SMS by the SWL Recruitment Hub if you are successfully shortlisted for this post. Please ensure that you check your Trac registered e-mail regularly.
DBS: We are committed to safeguarding children and adults who are at risk of abuse. As such, if this post will have access to children or vulnerable adults, you will be required to undertake an Enhanced Disclosure and Barring Service check. However, all employees have a responsibility for safeguarding children and vulnerable adults in the course of their duties and for ensuring that they are aware of the specific duties relating to their role.
Disability Advice Line: SWL Recruitment Hub is committed to promoting equity and equal opportunities for individuals with disabilities. We believe that greater diversity and inclusion will lead to an even more positive impact on the people we serve. For support with job opportunities and reasonable adjustments contact our Confidential Disability Advice Line at:
Telephone: 02082963786
Text: 07501066267
Email: esth.dal@nhs.net.
Our confidential answering service is available after 5pm.
Employer certification / accreditation badges
Applicant requirements
The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.
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