Office Manager/Receptionist

August 27, 2024

Eleks

Львів

ELEKS is looking for an Office Manager/Receptionist for our Lviv office.

The Office Manager performs a wide array of tasks to ensure the proper functioning of an office and provides comfortable working conditions for employees. The Office Manager manages administrative staff in their administrative tasks.
REQUIREMENTS

1+ years of experience in office management is preferred, but candidates with less experience are also welcome
Previous experience in IT in a similar role would be an advantage
Experience as a receptionist in hotels would be a plus
Intermediate level of English is preferable
Knowledge of principles and practices of basic office management
Computer skills and knowledge of relevant software
Knowledge of operation of standard office equipment
Knowledge of clerical and administrative procedures and systems such as filing and record-keeping
Strong interpersonal skills, with the ability to professionally interact with a diverse blend of personalities to reach resolution and maintain strong relationships
Excellent problem-solving skills, including the ability to analyze, compare, evaluate, and reconcile data
Good planning and organizing skills
Prioritizing skills

PERSONAL CHARACTERISTICS

Stress resistance
Attention to detail and accuracy
Multitasking
Flexibility
Adaptability
Team player

RRESPONSIBILITIES

Oversee administrative functions. Maintains office efficiency by supporting and implementing office systems and equipment procurement
Direct and supervise the duties of Office Specialists. Work with Office Specialists to coordinate day‐to‐day operations at the office
Maintain security by following procedures; monitor logbook; issue visitor badges
Handle requests for information and data, answer or refer inquiries
Prepare written responses to routine enquiries and related issues in Team Pro
Manage schedules, calendars, presentations, spreadsheets and other related office tasks
Prepare and modify documents including correspondence, reports, drafts, memos and emails
Maintain stationery, files and inventories
Fulfill general clerical duties including photocopying, fax and mailing
Maintain and upkeep office equipment and furniture and organize repairs and upgrades
Issue and activate\ restore personal permanent and temporary cards for workers
Troubleshoot any office functioning problems and liaise with related specialists to resolve problems
Lead, direct and support administrative staff in their administrative tasks
Prepare and maintain record of various reports as needed in day-to-day administrative tasks
Organize team and employee relocations via cooperation with Project Managers. Handle seats arrangements
Maintain office management budget. Manage and allocate funds for office expenditures. Monitor and record expenses
Follow through on maintenance agreements and contracts
Research vendors to find the best pricing and delivery options
Ensure payment of utility bills

What will you get with ELEKS

Competitive Social package
Close cooperation with a customer
Challenging tasks
Competence development
Team of professionals
Dynamic environment with low level of bureaucracy
Medical insurance

ABOUT ELEKS

ELEKS is a custom software development company. We deliver value to our clients, thanks to our expertise and experience gained from working as a software innovation partner since 1991.
Our 2000+ professionals located in the Delivery Centers across Eastern Europe and sales offices in Europe and North America, provide our clients with a full range of software engineering services. These include product development, QA, R&D, design, technology consulting and dedicated teams.

We regret to inform you that this job opportunity is no longer available