Executive Assistant

February 4, 2019

PROBEGIN

Львів

Executive Assistant – CEO

For our Lviv Office we are looking for an Executive Assistant for our CEO. You work closely with our Management Team and support on him optimally. We are working in a fast growing company, where we aim for high service and quality through our services. An expanding company needs highly focused and stress-proof individuals, who can work independantly and self-driven. You will work closely with different colleagues to establish and ensure smooth administrative procedures. You are ‘the spider in the web for our Management Team. Our office environment is fast-paced, multicultural and requires the ability to multitask and manage competing priorities as we continue to grow the business.

Responsibilities

Preparing Meeting Agenda for the CEO, record and manage meeting minutes and creater reports and presentations
Handle tasks of the CEO through the Group
Working closely and effectively with the CEO to keep him perfectly informed and ensure that given commitments and responsibilites are follow-up on time and accurate
Prepare documents, emails and official letters on behalf of the CEO
Organize meetings, business trips and make sure all information for those trips are gathered and prepared for the CEO so he will always have access to all important information when needed
Perform and accomplish ad hoc tasks given by the CEO
Prepare, collect and notulate for MT meeting all needed information and distribute before and after the meetings the notules.
Administrate information, files, documents and reports for the CEO
Act as first-line of communication for CEO

Requirements

Advanced level of English, both written and oral
At least 2 years of experience as a Personal Assistant in IT market on C-Level
Knowledge of main office administrator responsibilities, procedures
Strong experience and knowledge of the Google Office- Suite (Excel, Email, Word and Presentations)
You are trustworthy, have strong interpersonal skills with the ability to professionally interactive with diverse personalities and strong work ethitcs
You are a people person, ability to create and maintain strong relationships
Good planning and organizing skills
Your excellent at problem preventing and problem solving, strong analytical skills to compare and evaluate data and you can make decisions for the CEO to assure the best for him and the company.
Prioritizing skills and ability to keep track of your tasks and work
Creative and self-starting
No 9 to 5 mentality