Job Opportunities in Switzerland


August 9, 2024

Fresenius Medical Care

Oberdorf

OTHER


CDI Executive Assistant

Executive Assistant

We are seeking a highly skilled and proactive Executive Assistant. The ideal candidate will play a crucial role in ensuring the seamless execution of operational activities, coordination of office management, and providing strategic support to the leadership team.

Key Responsibilities:
  • Operational Coordination: Manage and support the operational aspects of the CDI function, ensuring alignment with strategic objectives.
  • Meeting Management: Oversee the preparation, implementation, and follow-up of management meetings, ensuring confidentiality and efficiency
  • Office Management: Coordinate office activities, including meeting structures, Share Point management, integrated annual scheduling, and correspondence handling.
  • Presentation & Communication Support: Assist in the creation of presentations, reports, and communication materials, and support the development of communication concepts.
  • Event Coordination: Organize and coordinate CDI events in collaboration with internal and external providers.
  • External Relations: Manage relationships with external service providers, agencies, and stakeholders, ensuring high-quality service delivery.
  • Calendar & Travel Management: Independently prioritize and manage the executive calendar, coordinate travel arrangements, and synchronize schedules with other Executive Assistants.
  • Quality, Legal & Compliance: Ensure all activities comply with Fresenius Medical Care policies, guidelines, and standard operating procedures.

Key Performance Indicators:
  • Timely completion of tasks, maintaining high accuracy and adherence to requirements.
  • Effective document management and logical organization of filing systems.
  • Accurate and timely preparation of meeting minutes and materials.
  • Cost-effective travel and accommodation arrangements.
  • Positive feedback from supervisors and key stakeholders.

Requirements:
  • Secretarial Diploma or equivalent commercial education.
  • Minimum of 3 years of successful executive assistant experience, preferably in an international environment.
  • Strong organizational skills with a structured and efficient working style.
  • Ability to maintain confidentiality and demonstrate the highest level of professionalism.
  • Proactive, solution-oriented, and capable of making decisions under pressure.
  • High level of energy, positivity, and social competence.
  • Strong collaboration skills, with the ability to work across organizational boundaries.
  • Proficient in office management tools (MS Office, SAP, etc.), with an understanding of modern communication software and systems.
  • Basic knowledge of dialysis and medical products is a plus.
  • Fluent in English and the local country language; additional languages are an asset.

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