Job Opportunities in South Africa

Introduction

Disclaimer

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Role Purpose

Requirements

• Relevant degree in Investment Management, Financial Markets, Finance, Accounting, or related field. A post-graduate degree or qualification or studying towards it would be an advantage.
• 3-5 years of experience in a share account administration role or similar role within the financial services industry.
• Share account administration, stockbroking, unitisation, or trade desk experience and clear understanding of how this works across the full value chain.
• Experience with trading platform, processes, and systems.
• Demonstrated experience collaborating with multiple stakeholders to understand business processes, deliver excellent service and build strong relationships.
• Knowledge of compliance and regulatory requirements in the financial services industry.

Duties & Responsibilities

• Take on responsibility for ensuring that all incoming workflow items are dealt with in line with the turnaround’s times and quality standards as per the Service Level Agreement.
• Prioritising tasks to ensure critical items are dealt with promptly.
• Provide daily reporting on work completed.
• Collaboration with other teams to streamline workflow processes.

Provider onboarding and maintenance:

• Building and maintaining strong relationships with providers to ensure smooth onboarding and ongoing support.
• Facilitate the onboarding process for new providers and client accounts.

Trade Execution and Settlement:

• Facilitate the execution of PSP investment and withdrawal instructions on behalf of clients.
• Ensure that these transactions are accurately recorded and settled within the required timelines.

Portfolio Management Support:

• Maintain accurate records of client portfolios, including transaction histories, current holdings, and cash balances.
• Monitor portfolio volumes and provide data to stakeholders.
• Ensure that assets used in portfolios are permissible according to the Investment Management Agreement and take remedial action if not.

Corporate Actions:

• Assist providers with the required corporate actions reporting such as dividends, stock splits, mergers, rights issues, and other events that impact the securities held in portfolios.
• Ensure that these actions are correctly processed and reflected in client portfolios.

Reconciliation:

• Perform daily, weekly, or monthly reconciliations of transactions, both cash and holding, and affected security or cash balances records to transactional to ensure transactional data accuracy.
• Identify and resolve discrepancies in portfolio data promptly.

Reporting:

• Generate and distribute regular reports on portfolio performance, asset allocation, and transaction activity to clients, portfolio managers, and other stakeholders.
• Prepare regulatory and compliance reports as required.
• Track and report on all PSP providers’ adherence to the Service Level Agreement between Momentum and the provider.

Data Management and Integrity:

• Maintain up-to-date and accurate data on all portfolio activities, ensuring the integrity of information in the system.
• Monitor and verify the accuracy of data from third-party providers, such as custodians and market data vendors.

Client and Stakeholder Communication:

• Act as a point of contact for client queries and escalations related to their portfolios, providing timely and professional responses and first-time resolution.
• Establish productive and professional relationships with all stakeholders such as portfolio managers, custodians, brokers, and other internal or external stakeholders to facilitate smooth operations.

Compliance and Regulatory Adherence:

• Ensure that all portfolio administration activities comply with relevant regulatory requirements and internal policies.
• Stay updated on changes in market regulations that may affect portfolio management.

Risk Management:

• Identify operational risks related to portfolio administration and work to mitigate these risks through process improvements and controls.
• Monitor portfolio limits and ensure compliance with investment mandates and restrictions.

Continuous Improvement:

• Participate in the development and enhancement of portfolio management systems and processes to improve efficiency and accuracy.
• Provide feedback on system performance and suggest improvements.
• Maintain all procedure documentation with up-to-date information.
• Monitor exception reports and address the root cause across systems and processes.

Competencies

• Strong analytical and problem-solving skills, with the ability to understand complex business processes and systems.
• Strong resilience, able to navigate challenges and adapt to changing circumstances while maintaining a positive and proactive attitude.
• Must possess a control-focused mindset, ensuring meticulous attention to detail and a commitment to always maintaining accuracy and compliance.
• Strong understanding of financial markets and securities, particularly shares and other equity instruments.
• Proficiency in portfolio management software, trading platforms, and financial databases.
• Excellent analytical and numerical skills for data analysis and reconciliation.
• Attention to detail and accuracy, essential for managing and verifying large volumes of data.
• Strong interpersonal skills, with the ability to build relationships and collaborate with stakeholders at all levels.
• Ability to work under pressure, meet deadlines, and manage multiple tasks in a fast-paced environment.
• Drives a sense of urgency, focus, accountability, agility, and execution to deliver business results.
• Drives continuous improvement through innovation.
• Proficiency in Microsoft Office applications, including Excel.