Executive Personal Assistant

October 14, 2024

HotelJobs.co.za

Cape Town

FULL TIME

The position of Executive Personal Assistant is available to work directly with the CEO of this hospitality entity. You will be responsible for supporting the planning, administration, communication, reporting and following up the CEO's needs and undertaking various tasks to support his vision and strategy.
Responsibilities:

Calendar management: Manage the CEO’s calendar, schedule appointments, meetings, and travel arrangements efficiently, considering priorities and deadlines
Communication: Serve as the primary contact for the CEO, screening and prioritizing emails, phone calls and correspondence, and responding on their behalf when appropriate
Document Management: Draft, edit and proofread correspondence, reports, presentations, and other documents as requested, ensuring accuracy and professionalism
Meeting co-ordination: Coordinate meetings, including agenda preparation, venue booking, catering arrangements and logistics
Travel arrangements: Arrange domestic and international travel for the CEO, including flight bookings, hotel accommodation, transportation and visa processing
Financial Administration: Assist with expense reporting and other tasks to support the CEO’s administrative needs
Special Projects: Support the CEO in special projects, initiatives, and research assignments as needed

Requirements and skills:

South African Citizen with a valid ID
Grade 12 / Matric qualification
A qualification as a Personal Assistant is advantageous
Driver's license and own vehicle
Proven experience as an Executive Personal Assistant to a senior executive
Able to handle sensitive and confidential information with discretion and maintain strict confidentiality
Ability to work independently with minimal supervision
Excellent communication and interpersonal skills
Ability to manage time and workload efficiently
Proficiency in Microsoft Office (Word, Excel, Power Point & Outlook) and other productivity tools