Job Opportunities in South Africa
September 7, 2024
Aspen Pharma Group
East London
PART TIME
Clerical Assistant (Contract)
Overview
Plan & process
- Receive delivery notes, load materials, dispatch trucks, upload information/ documentation into ERP, and process sales orders
- Complete goods receipt notes and carry out material verification
- Generate sales orders
- Generate picking lists, packing list, load plans, sales invoices and de-shroud notices
- Obtain signoff on finished goods from the Pharmacist prior to distribution, for materials only required for scheduled items
- Book the goods into the ERP System
- Send Stores receipt note and purchase orders to Finance and the Lab
- Assist in gathering the information required for reporting in department or area of technical expertise
- Compile detailed and standardised reports and consolidate documents
- Retrieve supporting documentation and records to facilitate and support query resolution
- Prioritise issues and orders
- Determine the cause of damaged goods
- Escalate unknown causes to the superior
-
Track down mislabelled products, and correct the labelling thereof
General office support/ Administrative support
- Coordinate project and office services
- Perform advanced administrative, operational, customer support and computational tasks (such as, basic data analysis, report and document development, complex report preparation, content development, meeting planning and advanced research)
Plan & process
- Coordinate and provide input into work activities and priorities
- Monitor adherence to schedules
- Provide recommendations to management on improvement in processes
- Provide guidance to and/ or assists others with work activities
-
Check own work
Stakeholder relations
- Communicate with internal stakeholders to achieve work objectives and to maintain relationships
- Communicate with employees and management, to assist and convey information
Skills Required
Background/experience
1-3 years’ experience in an administrative role
Specific job skills
Background/experience
1-3 years’ experience in an administrative role
- Minimum of a 2-year Diploma in Administration
Specific job skills
- Product knowledge (ERP System, Hardware, Database)
- Administration knowledge
- Planning and Organising
- Meeting Deadlines
- Capturing Facts
We regret to inform you that this job opportunity is no longer available
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