Job Opportunities in Singapore

About Calsius Group:

Calsius Group is a trusted provider of custom security and control centre solutions, as well as business risk intelligence for commercial clients. Our two divisions—Calsius Solutions and Calsius Risk Consultancy—work closely with Singapore government agencies and international clients to deliver innovative solutions that safeguard businesses and enable strategic growth.

Position Overview:

We are looking for a highly organized and detail-oriented Sales Operations Specialist to join our dynamic Sales & Solutions team. This role is essential in ensuring the seamless execution of sales processes, from initial tender preparation to project delivery. You will be supporting a team of sales professionals, facilitating daily operations, managing customer inquiries, and liaising with both internal and external stakeholders to ensure the success of our sales and project functions.

Key Responsibilities:

Tender and Sales Support:

• Tender Management: Monitor multiple portals daily for new tender opportunities, distribute relevant opportunities to the sales team, and assist in the preparation and submission of tender documents.
• Sales Pipeline: Assist in maintaining the sales pipeline and generating reports on sales activities to support strategic decision-making.
• Documentation: Prepare and manage all necessary documents during the transition from sales to project execution, ensuring that both internal teams and customers have the required information.

Order Processing and Logistics:

• Customer & Supplier Coordination: Liaise with customers and forwarders to coordinate the pickup and delivery of goods, ensuring smooth local and international delivery logistics.
• Purchase Order Management: Generate job numbers (trading/project), create purchase requisitions (PR), and process purchase orders (PO) for suppliers through the internal system.
• Billing & Finance: Ensure all required documents are submitted to the finance team for monthly billing and payment processing, and assist in preparing documents for project-related claims.

Administrative Support:

• License & Compliance Management: Monitor company license expiry dates and assist with renewals to ensure compliance with regulatory requirements.
• Ad-Hoc Duties: Provide administrative support for the sales and presales teams as required, assisting with general office duties and special projects.

Requirements:

• Education: Diploma in any field is required. Candidates with lower qualifications but longer years of relevant experience will also be considered.
• Experience:
  • 3-5 years of proven experience in administrative or sales support roles, with a focus on sales operations or tender management.
  • Experience with CRM systems, order processing, and logistics management.
• Skills:
  • Strong organizational and multitasking abilities.
  • Excellent verbal and written communication skills, with the ability to interact professionally with clients and vendors.
  • Proficient in Microsoft Office Suite (Word, Excel, Power Point) and experience with ERP or CRM systems.
  • Ability to work in a fast-paced environment, managing multiple priorities with attention to detail.
  • Team-oriented mindset, with the ability to collaborate effectively with cross-functional teams.

Why Join Us?

• Impact: Play a key role in ensuring the smooth functioning of our sales operations, contributing directly to the growth of the company.
• Collaboration: Work with a team of dedicated professionals in a supportive and dynamic environment.
• Growth: Opportunity to learn and develop within a leading company in the security solutions industry.

Application Process:

Interested candidates are encouraged to submit their resume and a cover letter outlining their relevant experience and interest in the role to admin@calsius.sg