Job Opportunities in Qatar

Job Description:
We are seeking an experienced Administrative Assistant with expertise in HR and logistics to manage day-to-day administrative tasks and ensure smooth operations across various departments. The ideal candidate will maintain internal systems, handle HR-related duties, and coordinate logistics for incoming shipments.
Key Responsibilities:

• Manage phone calls, emails, and general communications in a professional manner.

• Greet and assist visitors, creating a welcoming office environment.

• Take detailed meeting minutes, distribute them, and track follow-up actions.

• Oversee employee records, attendance, and updates to employee files.

• Coordinate with the Accountant for payroll processing and related employee matters.

• Ensure confidentiality and security of company information and records.

• Prepare and submit regular reports, documents, and presentations as required.

• Maintain and organize filing systems for employee records, contracts, and company documents.

• Track and manage inventory, ensuring accurate record-keeping of assets.

• Liaise with shipping companies to obtain quotes for incoming shipments and manage all related paperwork, ensuring compliance with customs and government regulations.

• Monitor and track shipments, ensuring timely delivery.

• Work closely with external suppliers, shipping companies, and government agencies to handle logistics and ensure efficient operations.

• Manage office supplies, order as needed, and source new suppliers to optimize costs.

• Schedule appointments, manage calendars, and prevent scheduling conflicts.

• Organize travel arrangements, including flights, accommodations, and transport.

• Provide administrative support to the Managing Director, Sales Manager, and Business Development Managers as required.

Qualifications:
Education:

• Bachelor’s degree in Business Administration, Human Resources, or a related field (Required).

Experience:

• Minimum 3 years of experience in administrative roles, including HR and logistics duties (Required).

• Experience in coordinating with external partners, such as suppliers, shipping companies, and government entities.

• Familiarity with the medical sales or device industry is an advantage.

Skills:

• Strong organizational skills with attention to detail and the ability to prioritize multiple tasks.

• Excellent communication skills, both verbal and written, in English.

• Proficiency in Microsoft Office Suite (Word, Excel, Power Point).

• Ability to handle sensitive and confidential information with discretion.

• Strong interpersonal skills and the ability to work well within a team.

License/Certification:

• Qatar Driving License (Preferred).

• Qatar ID (Preferred).

Additional Information:

• Work Hours: 8:00 AM to 6:00 PM, Sundays to Thursdays.

• Commute/Relocation: Applicants must be able to reliably commute or plan to relocate to Doha before starting work.

Job Type: Full-time
Pay: From QAR5,000.00 per month
Application Question(s):

• Are you available to work from 8:00 AM to 6:00 PM, Sunday to Thursday?
• Are you able to maintain professional work attire and behavior at all times in the workplace?
• Do you have experience handling multiple tasks in a fast-paced work environment?
• How many years of experience do you have in an administrative or office management role?
• How many years of experience do you have in logistics, coordinating shipments, and handling customs documentation?
• How many years of experience do you have in Human Resources, including managing employee records, attendance, and payroll coordination?
• Do you have experience coordinating with suppliers and shipping companies for incoming shipments and logistics management?
• How familiar are you with preparing and processing government and customs paperwork for shipments?
• Do you have experience working with sensitive company information and maintaining confidentiality?
• Have you worked in a role where multitasking and prioritizing multiple responsibilities were essential?
• How proficient are you with Microsoft Office Suite (Word, Excel, Power Point)?
• Are you comfortable working in a fast-paced environment where you will be responsible for handling multiple tasks at once?

Education:

• Bachelor's (Required)

Language:

• English (Required)

License/Certification:

• Qatar Driver's License (Preferred)