Job Opportunities in Qatar
September 15, 2024
Medical Supply
Doha
FULL TIME
Administrative Assistant (HR & Logistics)
Job Description:
We are seeking an experienced Administrative Assistant with expertise in HR and logistics to manage day-to-day administrative tasks and ensure smooth operations across various departments. The ideal candidate will maintain internal systems, handle HR-related duties, and coordinate logistics for incoming shipments.
Key Responsibilities:
Education:
Pay: From QAR5,000.00 per month
Application Question(s):
We are seeking an experienced Administrative Assistant with expertise in HR and logistics to manage day-to-day administrative tasks and ensure smooth operations across various departments. The ideal candidate will maintain internal systems, handle HR-related duties, and coordinate logistics for incoming shipments.
Key Responsibilities:
- Manage phone calls, emails, and general communications in a professional manner.
- Greet and assist visitors, creating a welcoming office environment.
- Take detailed meeting minutes, distribute them, and track follow-up actions.
- Oversee employee records, attendance, and updates to employee files.
- Coordinate with the Accountant for payroll processing and related employee matters.
- Ensure confidentiality and security of company information and records.
- Prepare and submit regular reports, documents, and presentations as required.
- Maintain and organize filing systems for employee records, contracts, and company documents.
- Track and manage inventory, ensuring accurate record-keeping of assets.
- Liaise with shipping companies to obtain quotes for incoming shipments and manage all related paperwork, ensuring compliance with customs and government regulations.
- Monitor and track shipments, ensuring timely delivery.
- Work closely with external suppliers, shipping companies, and government agencies to handle logistics and ensure efficient operations.
- Manage office supplies, order as needed, and source new suppliers to optimize costs.
- Schedule appointments, manage calendars, and prevent scheduling conflicts.
- Organize travel arrangements, including flights, accommodations, and transport.
- Provide administrative support to the Managing Director, Sales Manager, and Business Development Managers as required.
Education:
- Bachelor’s degree in Business Administration, Human Resources, or a related field (Required).
- Minimum 3 years of experience in administrative roles, including HR and logistics duties (Required).
- Experience in coordinating with external partners, such as suppliers, shipping companies, and government entities.
- Familiarity with the medical sales or device industry is an advantage.
- Strong organizational skills with attention to detail and the ability to prioritize multiple tasks.
- Excellent communication skills, both verbal and written, in English.
- Proficiency in Microsoft Office Suite (Word, Excel, Power Point).
- Ability to handle sensitive and confidential information with discretion.
- Strong interpersonal skills and the ability to work well within a team.
- Qatar Driving License (Preferred).
- Qatar ID (Preferred).
- Work Hours: 8:00 AM to 6:00 PM, Sundays to Thursdays.
- Commute/Relocation: Applicants must be able to reliably commute or plan to relocate to Doha before starting work.
Pay: From QAR5,000.00 per month
Application Question(s):
- Are you available to work from 8:00 AM to 6:00 PM, Sunday to Thursday?
- Are you able to maintain professional work attire and behavior at all times in the workplace?
- Do you have experience handling multiple tasks in a fast-paced work environment?
- How many years of experience do you have in an administrative or office management role?
- How many years of experience do you have in logistics, coordinating shipments, and handling customs documentation?
- How many years of experience do you have in Human Resources, including managing employee records, attendance, and payroll coordination?
- Do you have experience coordinating with suppliers and shipping companies for incoming shipments and logistics management?
- How familiar are you with preparing and processing government and customs paperwork for shipments?
- Do you have experience working with sensitive company information and maintaining confidentiality?
- Have you worked in a role where multitasking and prioritizing multiple responsibilities were essential?
- How proficient are you with Microsoft Office Suite (Word, Excel, Power Point)?
- Are you comfortable working in a fast-paced environment where you will be responsible for handling multiple tasks at once?
- Bachelor's (Required)
- English (Required)
- Qatar Driver's License (Preferred)
We regret to inform you that this job opportunity is no longer available
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