Job Opportunities in Portugal

Position: Senior Executive Assistant for CEO
Location: Remote (working for UK CEO)
Working Hours: Monday to Friday 9am - 5pm UK GMT timezone (with some flexibility)
Job Type: Independent Contractor Position

About The Job

We're on the hunt for an exceptional Senior Executive Assistant to become the indispensable right hand to our CEO who is based in the United Kingdom.
As Senior Executive Assistant, you will provide comprehensive support to the CEO, managing both professional and personal responsibilities to maximise efficiency and productivity.
The ideal candidate will be highly organised, proactive, and have proven experience of supporting a CEO in the past for both personal and work-related tasks.

Responsibilities

• Administrative Support Provide comprehensive administrative support to the CEO, including managing their calendar, scheduling meetings, and coordinating appointments. Handle expense reports and document management efficiently. Conduct web research and prepare briefings as needed to support the CEO's decision-making process.
  
• Communication: Proactively manage the CEO's inbox and correspondence, ensuring timely and appropriate responses. Act as the primary point of contact, screening and prioritizing communications from internal and external stakeholders. Liaise effectively with internal teams, external partners, and other stakeholders to facilitate smooth communication flows.
  
• Travel Planning: Take charge of planning and booking all travel arrangements, including transportation, accommodations, and any necessary reservations. Prepare detailed itineraries and manage all travel documentation to ensure seamless journeys. Anticipate potential travel issues and develop contingency plans as needed.
  
• Project Management: Attend meetings with or on behalf of the CEO, take comprehensive notes, and manage follow-up actions to ensure all commitments are met. Assist in overseeing projects as directed by the CEO, keeping team members accountable and ensuring project deadlines are met. Create and maintain Standard Operating Procedures (SOPs) to optimize efficiency and streamline operational workflows.
  
• Personal Support: Support the CEO with personal tasks as required, maintaining a strict level of confidentiality and discretion. This may include managing household staff, coordinating personal appointments, and handling vendors for personal matters when necessary.
  

Requirements

• 5+ years of experience as an Executive Assistant at C-Level
• Fluent in English (both written and verbal)
• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office, Google Suite, and project management tools (e.g., Clickup)
• Strong communication and presentation skills
• Proactive problem-solving skills and resourcefulness
• Flexibility to adapt to changing priorities in a fast-paced environment
• Ability to handle confidential information with discretion
  

About You:

• Tech savvy with excellent research skills
• Positive and professional demeanour
• Excellent time management skills
• Detail-oriented with a commitment to accuracy
• Ability to work independently and as part of a team

Why Join Us?

• Remote working
• Flexible hours
• Paid time off
• Work closely with leadership in a dynamic, growing company.
• Huge opportunity for growth

Note: Please submit your CV and intro video in English.