Job Opportunities in Portugal
October 1, 2024
Mercedes-Benz.io GmbH
Braga
OFFICE COORDINATOR (F/M/X)
HEY THERE!
We are Mercedes-Benz.io. Our mission is to ignite and build the digital solutions for Mercedes-Benz by forming a tribe of digital enthusiasts that drive Mercedes-Benz digital future.
We don’t care about your shoes, as long as you are wearing the right attitude. At Mercedes-Benz.io we walk the talk and make things happen. We do not digitize for the sake of being digital but for a better tomorrow for our customers. That’s not our job; it’s our passion. Therefore, we love to reflect and challenge everything – the status quo, Mercedes-Benz, and ourselves. We share the same beliefs and stand up for each other and this is why we hire unique people to join our Tribe of digital enthusiasts.
As an Office Coordinator, you will be a key member of our global General Office Partner team and lead workplace experience for our Portugal-based employees. You will be working closely with multiple teams, locally and globally, and be the point person for anything Braga office related. You will contribute to nurturing our culture of inclusiveness and be at the center of the Portugal-based employees' experience.
IN THIS ROLE YOU WILL
Be the point person for anything Braga workplace experience-related
Oversee the workplace experience budget by ensuring accurate and timely updates, continuously evaluating spending, and monitoring trends
Manage all office supply inventory and restocking
Liaise with building maintenance and cleaning services, evaluate performance quality, and arrange repairs and projects as necessary
Welcome office visitors and handle incoming and outgoing mail and deliveries
Manage contract and price negotiations with office vendors and service providers together with Purchasing and Legal teams
Ensure smooth new hire onboarding, inclusive of managing the initial desk, equipment, and access card setup as well as running the first day Braga offices onboarding session
Document and keep up to date on any workplace experience-related processes or projects
Collaborate with our IT team on all office equipment and security-related items
Partner with our global general office partner and communications team to organize events and activities
Plan and carry out office+virtual experience events such as happy hours, breakfasts and various celebrations
Editing Policy & guidelines, proofing, formatting, and communication
Ensuring that safety regulations are planned, respected and implemented throughout all facilities.
Checking and taking care of overall office condition with focus on cleanliness and functionality
Assure Travel Management flow
TO SUCCEED YOU NEED
3+ years of office-related work experience, preferably in a tech startup
Strong spoken and writing skills in English, Full conversational fluency in Portuguese
Strong communication skills
Attention to detail, strong problem-solving, collaboration, and organizational skills
Can-do and no-task-is-too-small attitude
A passion for taking the initiative and follow through to get things done
Excellent verbal, written, and interpersonal communication skills
Outstanding time management skills, ability to multi-task and prioritize work
Experience organizing onsite or offsite events
Being a people’s person
YOU WILL BE HAPPY WITH
No top-down hierarchy. We trust in your self-organization
Colleagues that are as smart, supportive, hardworking, and driven as you are
An amazing open-minded and informal culture with the backup of a giant company like Mercedes-Benz
Mac Book Pro or Dell – your choice!, monitor and noise-cancelling headphones
Internal mentorship program
Flexible working hours
Feel good actions
Brand Connection Perks
And much more cool stuff …
THIS IS WHAT OUR PROCESS LOOKS LIKE
Screening call with our recruiter to get to know your motivation & experience
Interview with the team
Final Interview
Offer
WHAT YOU'LL NEED TO KNOW ABOUT US
Mercedes-Benz.io develops software and technology for the digital platforms of Mercedes-Benz. Our main products are the Mercedes-Benz Website worldwide, the e-commerce platform, digital services and aftersales solutions.
We have a fantastic team with people from all over the world. We encourage frequent collaboration and pairing across disciplines. English is the main working language.
Mercedes-Benz.io is an equal opportunities employer. We believe that diverse experiences and a broad collective perspective lead to a better company culture and better products.
Interested in engaging with a continuously evolving company to work hard, play hard and party hard? If so, please send your resumé (in English and PDF).
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