October 10, 2024

Cerberus Capital Management

FULL TIME

Luxembourg Assistant

Job Tasks:

» Dealing with matters relating to the running of the office independently/with minimal supervision, while ensuring the office is presentable at all times.

» Gatekeeper and first point of contact

» Build collaborative relationships with internal parties such as IT, Finance, HR teams and other Office Managers and external parties such as law firms and tax advisors

» Extensive diary management

» Facilitating travel arrangements, including flights, trains, hotels, restaurants, and taxis

» Processing expenses

» Handling calls affably and efficiently

» Scheduling appointments and board meetings, both internally and externally

» Administrative tasks, including booking meeting rooms and lunches

» Arranging signatures and filing of documents on Sharepoint

» Arranging couriers, collecting, and distributing mail

» Collation and preparation of presentations, proposals, and contracts using Word, Excel, and Power Point

» Managing inboxes and email correspondence where necessary

» Maintaining contact database

» Assisting with administrative processes, maintaining up-to-date filing systems, updating excel schedules

Attributes/Technical Skills:

The ideal candidate should have the following:

» Articulate and diplomatic, remaining calm in a demanding environment

» Very detail focused and a team player

» Extensive organization skills, with ability to manage a number of tasks under demanding deadlines

» Demonstrate a flexible approach; understand the demands of a busy team

» Demonstrate a strong sense of urgency, with a proactive “get the job done” attitude, a desire to exceed expectations

» Strong interpersonal and written communication skills

» Advanced proficiency in Microsoft Office, particularly Power Point, Excel, Word, and Outlook

» Right to work in Luxembourg

The office hours for this role will be 9 AM – 6 PM, with a level of flexibility required, given the various jurisdictions and time zones where our offices are based.

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