Support Staff Admin/HR (Administrative Assistant II)
Support Staff Admin/HR (Administrative Assistant II)-AHM00KG
Company: Worley
Primary Location: KWT-AMD-Ahmadi
Job: Administrative Support
Schedule: Full-time
Employment Type: Employee
Job Level: Experienced
Job Posting: Aug 31, 2024
Unposting Date: Ongoing
Reporting Manager Title: Senior People Advisor
:
Building on our past. Ready for the future Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We’re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now. Be a part of Worley's dynamic team as we extend our management of the KERP program for another five years. With million m2 of land successfully cleared from contamination and million tons remediated, we're leading the charge in sustainable environmental restoration. Join us and contribute to this incredible journey of transforming contaminated sites into thriving ecosystems!
Purpose of Position: Provide secretarial and administrative support and services to the relevant group. KEY ACCOUNTABILITIES OF POSITION:
Provide the relevant group or team with administrative and clerical support when required
Prepare and distribute incoming and outgoing correspondence
Program and file documentation and set up and maintain group filing
Monitor and, when required, purchase stationary and other office supplies
Assist with a range of administrative activities including;
I. Preparation of expense reports
II. Processing of purchase orders/invoices
Arrange meetings, including organising equipment requirements, ordering of food and beverages and clearing up meeting rooms at completion of meetings.
Arrange and make travel and accommodation arrangements
Support the administration teams of other groups when required due to absences
Perform reception cover when required
Assist with the creation and preparation of correspondence for internal and external clients, documents, presentations and/or publications
Provide customer service and ensure that information provided to clients is accurate, timely and in accordance with policy and procedure
Pro-active, goal oriented with excellent attention to detail.
Excellent customer focus and able to consistently meet Worley Parsons and its clients needs.
Effectively manages change to work tasks and the work environment, and assists others with adapting to change.
A person of integrity who is trusted by others and consistently honours their commitments.
Able to identify issues, problems and opportunities; make timely decisions; develop appropriate and innovative solutions; and ask for assistance if required.
Excellent verbal and written communications skills, including the ability to convey information and ideas to individuals and groups, and make presentations when required.
Demonstrates initiative and a willingness to learn and continuously improve on performance.
Able to work on multiple projects of various size and complexity.
Able to work effectively in small to large multi-disciplinary teams, and share and transfer knowledge within teams.
Experience: Required:
Experience in the relevant discipline in the same or similar industry, including previous administrative experience
II. healthy and safe workplaces and activities; and
III. continuously improve Worley Parsons health, safety and environmental performance.
General Accountabilities:
All Personnel
Deliver quality services and demonstrate a commitment to understand and meet customer needs.
Demonstrate a visible and active commitment to achieving the One Way Vision and its associated requirements.
Travel as required, including travel related to projects and to maintain links with other Worley Parsons offices.
Act in the best interests of Worley Parsons at all times.
Perform any other duties that are reasonably required from time to time.
#LI-Onsite
What we offer you
Providing an agile culture and challenging work opportunities results in a positive work environment. Our people enjoy competitive compensation packages and a fun, personal, collaborative and safe working environment. We value equal employment opportunity and are committed to promoting fairness, equality and diversity.
Our policy is to conduct background checks for all candidates who accept an offer of employment with us. If you have the passion and talent to keep up, it's time to test the limits of what you can become. Find your future with Worley.
We regret to inform you that this job opportunity is no longer available